Assistant, Facilities
About the role
Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm’s day-to-day operations. Our team manages the infrastructure, systems and services —both globally and locally—relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas. We provide PA support and manage document production, translation and travel services. Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class. We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible. The Facilities Assistant is responsible for assisting the Facilities Manager in maintaining the Firm’s office space in the New York office, totaling nearly 500,000 square feet. Performs other duties as required with relation to the upkeep and functioning of the New York office in collaboration with the Facilities Coordinator, under overall supervision of the Facilities Manager.
Responsibilities
- Assists with monitoring internal request mailbox.
- Responding to requests and questions following the departmental procedures.
- Uses building ticketing system to convey requests/complaints regarding lighting, HVAC, etc. to the building management and the building engineers.
- Prepares and maintains offices and other workspaces for new hires, office moves, and departures.
- Ensure that all unassigned areas are kept clean.
- Clean up spills or water from leaks.
- Perform minor plumbing fixes.
- Assists with set up for events, Trials/hearings.
- Move, unpack and assemble furniture.
- Install name signs to offices.
- Walk floors and remove marks on walls and doors.
- Check all restrooms and report necessary work