Assistant Director Upward Bound-FS9967

Donovan Kelso, donovak@okstate.edu

Schedule

Monday through Friday, 8:00am–5:00pm with occasional evenings and weekends.

Pay

$43,784.00 - $45,535.36

About the role

Manages the OSU-OKC Upward Bound Program. Works in conjunction with the Senior Director to coordinate plans, set a program budget, and implement a comprehensive program of academic and social services to participants. Areas of responsibility include supervision of program employees, academic advising, program planning, publication, program evaluation, goal clarification, student advocacy, public relations, connecting participants with third-party services, and coalition building.

Responsibilities

• In conjunction with Senior Director, establish and maintain the office system to include participant records, personnel records, fiscal accounting, computerized records, and other office records according to EDGAR and OSU-Oklahoma City regulations.
• Administer and/or coordinate academic and career assessments for program participants.
• Maintain documentation of services provided and student records to include: reasons for selection, high school documents, student assessment records, attendance records, stipends, family eligibility compliance, entrance and exit interviews, tracking and follow-up records for all former participants as required by grant.
• Work in collaboration with Senior Director to establish program goals, budget, and academic needs of participants.
• Responsible for oversight of program staff including but not limited to hiring, evaluation, scheduling, disciplinary actions, and budget.
• Responsible for training Upward Bound Staff on use of database (Blumen), Banner, Slate, and other technology utilized by the Upward Bound Office.
• Coordinate and organize various program field trips in accordance with UB Grant guidelines.
• Conduct individual and small group sessions to address personal, academic, and career concerns.
• Conduct or arrange a variety of skill-building and career-learning activity workshops, seminars, and cultural events aimed at improving participants’ academic and social skills either in person or virtually.
• Participate in recruiting, selecting, and assessing new participants, and follow them through postsecondary.
• Coordinate the college cooperative program including the facilitation of the summer Bridge student component.
• Refer participants to outside agencies and locations of support if Upward Bound resources or college resources are unable to meet the participant’s needs.
• In conjunction with the Senior Director, serve as liaison to OSU-OKC, community, and target schools in order to inform them of program activities and participant accomplishments.
• Collect data and produce information for program reports such as annual performance reports, HLC accreditation, or grant writing.
• Complete all mandatory training and participate in a minimum of two professional development workshops each year, which may include participation in state, regional, and national TRIO meetings/programs as appropriate.
• Perform other duties as assigned.

Requirements

• Bachelor’s Degree in Education, Counseling, Psychology, Human Relations, Sociology, or related field.
• Valid Oklahoma driver’s license and ability to drive a 15-passenger van.
• Demonstrated supervisory or team leadership experience, including coaching, mentoring, or evaluating staff performance.
• Experience assisting students in navigating the transition from high school to postsecondary education, including college admissions, enrollment, financial aid, career pathway planning, and student success services.
• Experience developing and maintaining collaborative relationships with K-12 schools, higher education institutions, community organizations, and other stakeholders.

Skills

• Knowledge of barriers impacting student access, persistence, and completion in postsecondary education and experience implementing strategies to address those challenges.
• Ability to communicate diplomatically, clearly, and effectively, both verbally and in writing, to exchange information, give/receive instructions, and respond to inquiries appropriately.
• Strong organization and planning skills with the ability to handle multiple tasks and prioritize effectively with a high degree of accuracy and attention to detail.
• High degree of initiative to work independently and collaborate in a team environment.
• Strong interpersonal skills and sensitivity to an academic environment in order to work and communicate effectively with all students, faculty, staff, and community partners.
• Public speaking ability and skills; must be able to develop and deliver presentations, workshops, and seminars to participants, families, peers, and the general public.
• Familiarity with the matrix of participants in the target grant area.
• Designing and delivering youth services.
• Understanding of higher education enrollment procedures including but not limited to: admissions, academic advising, Financial Aid, FAFSA, OK Promise, and high school transfer equivalencies.
• Effective problem-solving skills.
• Knowledge and efficiency in maintaining databases.
• Ability to provide educational, career, and academic counseling.
• Ability to handle confidential information discreetly in a busy student-centered office.
• Basic computer skills to maintain the UB database, create workshops, handouts, flyers, and coordinate meetings with students, parents, or target school staff.
• Ability to easily transition from in-person to virtual settings to address students’ needs, present workshops, and conduct meetings with other community partners.
• Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.
• Demonstrated history of ethical and professional behavior.

Working Conditions

• Work is primarily performed in an office environment with significant contact in person, by telephone, and via email.
• Must be able to work flexible hours to include some nights and weekends.
• In-state travel includes exposure to outside conditions as relates to program cultural events and activities. Occasional overnight stay may be required.
• Occasional out-of-state travel for staff training and cultural trips with students.

Physical Requirements

• Duties require extended periods of sitting, talking, and listening.
• Duties require extensive use of computers, telephones, and other office equipment.
• Requires possible lifting of up to 25 lbs. (If an object weighs more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).
• Driving vehicles with students to and from events.