Assistant Director, Tsai Institute (HR Title: Program Manager)

SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.

SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.

About the Role

This is a full-time, on-campus, in-person position for an Assistant Director for the Tsai Institute for Science, Technology, and Law (the “Institute”) at SMU Dedman School of Law. The Institute focuses on the intersection of law and technology, science, and innovation. The Assistant Director helps manage Institute programming, operations, administration, and strategic planning, including event management, Institute and event financial oversight, marketing, and administrative support. The Assistant Director will carry out the mission and strategic direction of the Institute at the direction of the Institute’s Directors and Executive Board.

Responsibilities

• Operations Management: Manage operational aspects of Tsai Institute endeavors. Help implement strategic plans to attain the goals and objectives set by the Institute Directors and Executive Board. Manage day-to-day operations of Institute. Manage administrative support.
• Day-to-Day Operations:
  • Create and manage Institute calendar of events and marketing/operations timelines for Institute activities.
  • Distribute agenda for Tsai Institute meetings with Directors and students.
  • Manage relationships with both internal partners and affiliated faculty.
• Institute Financial Oversight:
  • Help administer Institute budget.
  • Review monthly finance office reports and request journal entries.
  • Direct distributions for vendor payments and direct grant disbursements.
  • Provide regular overall budget updates to Institute Directors.
• Event Financial Oversight:
  • Determine event budgets.
  • Negotiate contract terms within SMU's contracting process.
  • Manage reimbursement of travel expenses for speakers and payments to vendors.
  • Track event expenses.
  • Provide regular event budget updates to Institute Directors.
• Program Management:
  • Manage Institute events from origination to execution.
  • Obtain RFPs from venues as needed.
  • Serve as main logistical point of contact with event chair, vendors, speakers, and guests.
  • Manage speaker experience, including expense reimbursement, honorarium distribution, local travel, speaker dinners and gifts.
  • Manage guest experience from inception to conclusion, including registration management, CLE application and attendee records, management of pre-event logistics, and event execution.
  • Direct, oversee, and evaluate student worker and Tsai Scholar event support.
• Communications:
  • Manage and execute marketing plan for Institute priorities.
  • Promote Institute events and programs via website, social media, e-mail blasts, event communications, promotional materials, and print media.
  • Distribute correspondence on behalf of the Institute, including an annual newsletter, biannual e-update, and annual endowment report.
  • Prepare annual endowment report.
  • Serve as liaison to representatives of Donor as needed.
  • Manage Institute mailing lists.
  • Serve as point of contact with faculty grant recipients.

This position requires occasional evening hours and travel for scheduled Institute events.

Requirements

• A Bachelor’s degree is required.
• A minimum of three (3) years of work experience is required, with a minimum of two (2) years of experience in event planning, marketing, nonprofit management, or financial oversight.
• Additional experience coordinating events is preferred.

Skills

• Strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies.
• Strong written communication skills.
• Strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions.
• Strong organizational, planning, and time management skills.
• Ability to handle confidential information, exercise good judgment, work collaboratively with different constituencies (e.g., judges, lawyers, vendors, staff, and students), meet deadlines, stay highly organized, and manage competing priorities.
• Proficiency with Microsoft Office products.
• Familiarity with social media platforms is preferred.
• Event planning and management experience is preferred.

Physical and Environmental Demands

• Sit for long periods of time.
• Bend.
• Carry/lift 25 lbs.
• Handle objects (dexterity).
• Stand.
• Push/Pull.

Benefits

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.