Assistant Director, Parent Programs & Giving and Gift Planning

Primary Duties and Responsibilities

• Develop and implement strategic communication plan that supports advancement goals for the Unit, in collaboration with the Directors.
• Responsible for the implementation of digital engagement and communication strategies with administrative oversight for Campus ESP for Bruin Family Den (Parents) and Crescendo (Gift Planning); develop and maintain content calendars; generate content to highlight the work of campus partners; maintain Web pages; manage email inboxes for both programs; support communication needs through other channels in collaboration with Program Directors.
• Cultivate and steward parent and planned giving donors and prospective donors. Support donor engagement strategies through coordination of appeals, including the incoming family appeal (Belmont Family T-Shirts) and senior parent appeal (Brag on your Bruin); manage Give Campus digital giving pages for the unit in collaboration with the Annual Giving team; Giving Society (Parent Leadership Circle and Covenant Society) communication and events; and personalized stewardship.
• Play a key role in planning and executing events to expand engagement, grow the donor pipeline and steward donors. Coordinate logistics, including but not limited to invitation and registration management, for signature, local and national events, program-based virtual meetings and in-person board meetings in collaboration with campus partners and Advancement leaders. Key events include but not limited to Parent & Family Weekend, PLC Receptions, Virtual events, Summer Send-Off Parties in cities across the country, Covenant Society gatherings and Parent Executive Board meetings.
• Project manage multiple projects in collaboration with unit leaders, campus partners and colleagues across Advancement, ensuring timely execution and alignment with strategic priorities, using best practices from program and project management to ensure timeline progress on deliverables. Analyze project effectiveness and provide recommendations to enhance systems and processes.
• Serve as Office Manager and support AVP for Parent Philanthropy & Gift Planning, including budget, collateral and supplies needs using Asana and other systems. Manage data needs, contact lists, the unit calendar and digital files. Train and supervise student workers.

Required Qualifications

• Analytical Thinking: Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Critical Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
• Project/Program/Service Management: Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• Written and Oral Communications: Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
• Technical, Computer, and Software Skills: Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
• Ability to work effectively with a wide range of constituencies in a diverse community.