Assistant Director of Transfer Admission

About the role

The Assistant Director of Transfer Admission position at Santa Clara University serves as a key member of the Office of Undergraduate Admission. Reporting to the Sr. Associate Director of Transfer Admission, this role supports the implementation and evaluation of recruitment, outreach, and admission initiatives for transfer students. The position plays a critical role in fostering partnerships with community colleges and other external organizations while ensuring that prospective transfer students receive comprehensive support throughout the admission process.

Responsibilities

• Serve as a primary point of contact for prospective transfer students, providing guidance and support throughout the inquiry, application, and enrollment stages.
• Participates in the planning, coordination, and execution of outreach activities, including campus visits, virtual events, college fairs, and information sessions.
• Participate in the rotation of office responsibilities, including group presentations, advising sessions, and inquiry management.
• Develop and maintain collaborative relationships with community colleges, academic advisors, and partner organizations to promote Santa Clara University’s transfer pathways.
• Affords regular updates to databases and systems that support transfer recruitment efforts.
• Collaborate with the Admission team to review and evaluate US and international applications and academic records, contributing to selection, yield, and matriculation strategies.
• Supports the development and maintenance of transfer articulation agreements and course equivalency guides in partnership with academic departments and external institutions.
• Provides academic advising to prospective transfer students regarding course selection and transfer preparation.
• Partner with internal and external stakeholders to lead, plan, and implement programs that promote transfer student engagement, retention, and academic success, including workshops, conferences, summits, and other gatherings.
• Assists with providing individualized and group advising to prospective transfer students, supporting their academic, personal, and career goal development through a holistic advising approach.
• Provide students with information that will assist with building essential academic and personal success skills, including time management, effective study habits, and organization.
• Proactively connect students with appropriate campus resources, advisors, faculty, and staff to address specific academic or personal needs and remove barriers to success.
• Aid in monitoring student progress and provide ongoing guidance to ensure alignment with educational plans and successful transfer outcomes.

Qualifications

• Bachelor’s degree from an accredited institution.
• 0-3 years of experience in higher education admission, student affairs, outreach, or a related field.
• Comprehensive understanding of transfer admission processes, recruitment strategies, and student support needs.
• Excellent written and oral communication skills, with demonstrated ability to engage diverse audiences effectively.
• Strong organizational and project management abilities, with the capacity to manage multiple priorities simultaneously.
• Demonstrated ability to work collaboratively in a team-oriented environment.
• Proficiency with technology platforms, CRM systems, and virtual engagement tools.
• Possession of a valid driver’s license with a satisfactory driving record and the ability to travel as required.

Additional Responsibilities

• Participate in Enrollment Management programs and events, which may require evening and weekend availability.
• Represent Santa Clara University at regional and national conferences, workshops, and professional associations related to transfer enrollment and higher education access.
• Provide backup support to other members of the Admission team as needed.

Physical Demands

Considerable time is spent at a desk using a computer. May be required to travel to other buildings on the campus. May be required to attend conference and training sessions within the Bay Area, out-of-state, or international locations. May be required to lift 40-50lbs when needed (boxes of marketing or event materials).

Work Environment

Routine use of standard office equipment such as computers, phones, copiers, scanners, filing cabinets, fax. Telecommute. The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Typical office environment. Offices with equipment noise. Offices with frequent interruptions, particularly during large events.