Assistant Director of Simulation Administration and Business, UMKC School of Medicine

About the Role

The Assistant Director of Simulation Administration and Business provides administrative leadership for the efficient execution of high-quality simulation events across all UMKC School of Medicine campuses, including Kansas City and Saint Joseph, Missouri. This role ensures robust administrative and business processes for all CTF-managed events, educational exercises, and research endeavors. The Assistant Director collaborates with the Director(s) and Manager(s) of simulation to actualize strategic plans, drive program expansion, and coordinate center accreditation. Additionally, this position serves as the functional representative of the CTF for internal and external stakeholders utilizing the facility's services and space.

Management

The Assistant Director of Simulation Administration and Business reports directly to the Simulation Program Manager and directly supervises student assistants and the Assistant Director of the SP program within the simulation department.

Responsibilities

• Administration & Leadership
  • Support implementation of the strategic plan by providing administrative support, data gathering for outcome monitoring, and reporting.
  • Serve as a primary liaison between the simulation enterprise and affiliates regarding simulation education needs.
  • Provide strategic input for short- and long-term plans regarding daily activities and global program offerings.
  • Manage simulation staff in accordance with the established reporting structure and perform support staff roles when necessary.
  • Track center usage via a survey database.
  • Serve as the American Heart Association (AHA) training site coordinator for the SOM simulation enterprise.
  • Schedule instructors for all BLS and ACLS AHA courses; ensure instructors meet minimum teaching requirements; coordinate and schedule new instructor training courses.
  • Manage records and cards: Track learner AHA course details for certification card distribution. Communicate with AHA center for card ordering and distribution.
  • Monitor and report program quality and compliance.
  • Coordinate with CTF staff on scheduling, staffing, and equipment.
  • Facilitate instructor payment and monitor and report program finances.
  • Serve as the primary administrative lead for SAGES FES and FLS Courses: Advise relevant committees on the center's administrative and financial processes.
  • Represent the School of Medicine at local, regional, and national simulation organizations and conferences.
• Financial
  • Assist in developing, implementing, and updating the CTF business plan and annual budget to align daily costs with long-term strategic goals.
  • Draft event invoices for all simulation events to track expenditures by user group/program.
  • Determine optimal budget utilization and cost recovery strategies for new projects or educational offerings, including drafting pro-formas as necessary.
  • Manage monthly budgeting, revenue payments, and procurement in accordance with approved financial timelines and categories.
  • Draft and maintain policies concerning purchasing, simulation funding, and contracts for internal and external facility use.
  • Serve as the primary contact for initiating service agreements, industry partnerships, facilitating payments, and executing fund transfers.
  • Support the development and management of grants and other revenue-generating projects.
  • Generate comprehensive usage and financial reports to inform strategic planning.
  • Collaborate with the Simulation Operations Manager to execute purchases of necessary capital equipment.
• Education and Research
  • Advise faculty, staff, and external users on scheduling and budgeting for new and existing simulation events.
  • Facilitate training and faculty and staff development regarding the use of simulation space and resources.
  • Support the logistical and administrative implementation of simulation-based research studies, serving as a bridge between researchers and the simulation team.

Requirements

• A Bachelor's degree or an equivalent combination of education and experience, with at least 5 years of relevant experience.

Preferred Qualifications

• Three or more years of experience working in a healthcare or healthcare-related setting.
• Master's in Business Administration or experience managing budgets and contracts.
• Experience with the management and administration of projects.
• Current or prior AHA BLS certification and experience coordinating or instructing AHA courses.

Skills

• Strong leadership and interpersonal communication skills.
• Exceptional organizational, time-management, and multitasking abilities.
• High attention to detail and an efficient working style.
• Flexibility, creativity, and a passion for improving operational infrastructure and processes.
• Familiarity with operating audiovisual equipment.
• Proficiency in email communication and Microsoft Office.

Pay

The anticipated hiring range for this position is up to $60,000 annually. Salary is determined by a variety of factors, including education, skills, experience, and organizational requirements.

Benefits

This position is eligible for University benefits, including:

• Comprehensive medical, dental, and vision plans.
• Retirement contributions.
• Generous paid time off, short- and long-term disability, paid parental leave, and paid caregiver leave.
• Educational fee discounts for all four UM System campuses.

Location

Kansas City offers a vibrant urban community with Midwestern appeal, featuring rich history, thriving arts districts, diverse culinary scenes, and champion sports teams. UMKC’s campuses are conveniently located near key attractions, including the Country Club Plaza and downtown Kansas City’s healthcare hub.