Assistant Director of Events

Position Summary

The Assistant Director of Events is responsible for planning and executing assigned events strategy, including but not limited to fundraisers, special alumni initiatives, athletic events and affinity reunions with a strong focus on strengthening alumni and donor relationships. This position serves as the primary project manager for assigned events, including in-person, virtual, and hybrid events, overseeing every phase of the event lifecycle from initial planning through execution and post-event follow-up.

Key Responsibilities

• Plan, manage, and execute events start to finish, including but not limited to drafting budgets, building timelines, negotiating vendor contracts, determining collateral, managing invitations & RSVPs, sponsorships, leading collaborative meetings, providing status reports, setting speaking agendas and managing volunteer committees for all assigned events.

• Directly impact stewardship, cultivation and engagement strategies by executing impactful events and programs in a collaborative setting.

• Provide exceptional customer service to internal staff, leadership and external constituents.

• Ensure all events are managed consistently within Foundation policies and guidelines.

• Manage event registration process including accuracy of registration data, nametags, pre-event communications, and post event reconciliation.

• Demonstrate strong ability to collaborate with colleagues across all levels of the organization.

• Capture and report event/registrant information using Blackbaud Raiser’s Edge queries, Excel data reporting, and data analysis.

• Create and manage event pages using digital business tools when necessary.

• Perform other duties as assigned.

Engagement

• Collaborate with your department and other internal stakeholders to steward donors, engage with alumni, and support Foundation events.

Leadership

• Provide visible leadership across the entire organization by engaging in organization-wide activities such as department meetings, all-staff meetings, and staff events.