Assistant Director of Equipment Operations - Logo

About the role

Under the direction of the Director of Equipment this position is responsible for the organization and supervision of select NCAA Division I sports. Must have knowledge of NCAA rules and regulations, as well as National Operating Committee on Standard Athletic Equipment (NOCSAE) and Occupational Safety and Health Administration (OSHA) safety standards. Responsibilities include oversight of select equipment room operations including purchasing, fitting, inventory/auditing, supervision of temp and work-study staffing, laundry/maintenance and staffing for one equipment facility; development and maintenance of positive relationships with coaches, student-athletes, and equipment apparel vendors in the selection and fitting of equipment, to include the review and adherence to equipment and apparel agreements.

Responsibilities

• Responsible for the budget process, procurement, before and aftermarket branding for apparel, game equipment and facility equipment and laundry services for select sports
• Work with Director of Equipment to ensure annual ordering windows are met, on campus visits and information sessions are held, and orders are received within contracted terms
• Assists in receiving packages for teams supported by equipment operations and coordinates drop off times with several parcel services
• Local delivery and pick up of product for the purpose of embellishment and repairs of team and department products
• Coordination of mail services for assigned teams, including UPS, FedEx, etc.
• Management of a comprehensive electronic inventory program (e.g., Front Rush) encompassing the distribution, collection, inspection, maintenance, and disposal of equipment, shoes, and apparel in accordance with NCAA guidelines and industry practice
• Responsible for maintaining a schedule of all equipment needs within the assigned sports that track replacement costs, useful life cycle and recommended year of replacement
• Supervision of temp staff and several work-study employees in Franklin Field Team Operations Equipment Room
• Assist coaching staff with the design and selection of uniforms and branded apparel. Work with supervisor to ensure that designs adhere to approved branding policies
• Work with coaches and administrative staff to develop and implement the equipment replacement policy for select sports
• Other duties and responsibilities as assigned

Qualifications

• High School Grad/GED and 5 to 7 years of experience or equivalent combination of education and experience required
• Bachelor's Degree plus 2-3 years of work experience preferred
• Experience working with college athletics or professional sports department preferred
• Knowledge of NCAA regulations a plus
• Excellent customer service skills
• Strong organizational skills
• Knowledge of Nike software and familiarity with university procurement practices
• Ability to work evenings, weekends and holidays as required
• Ability to lift 25 lbs. or more
• AEMA Certification or able to receive AEMA Certification within 12 months of hire

Pay

$50,875.00 - $54,314.00 Annual Rate. Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Benefits

• Health, Life, and Flexible Spending Accounts: comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits; flexible spending accounts for eligible health care and dependent care expenses with pre-tax dollars
• Tuition: tuition assistance for employee, spouse, and dependent children at Penn; dependent children also eligible for tuition assistance at other institutions
• Retirement: generous retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth options; investment options through TIAA and Vanguard
• Time Away from Work: substantial paid time off for vacation, personal affairs, illness, family
• Long-Term Care Insurance: through Genworth Financial for faculty/staff and eligible family members; no proof of good health required if applied when newly hired
• Wellness and Work-life Resources: wide variety of programs and resources for health, family, and work-life balance
• Professional and Personal Development: array of resources for personal and professional advancement
• University Resources: access to libraries, athletic facilities, arboretum, art galleries, museums, cultural events (many free for employees and families)
• Discounts and Special Services: arts/entertainment, transportation, mortgages, cellular plans, movie tickets, theme parks, vehicle purchases
• Flexible Work Hours: non-traditional work hours, locations, and/or job structures
• Penn Home Ownership Services: forgivable loan for eligible employees buying a home or residing in West Philadelphia for closing costs or home improvements
• Adoption Assistance: reimbursement for qualified adoption expenses (travel, court fees) up to two adoptions per household

Location: Philadelphia, Pennsylvania | Department: Division of Recreation & Intercollegiate Athletics