Assistant Director of Donor Relations
University of Virginia · Charlottesville, VA · 1 mo ago
$60k–$65k/yrFull-time
We need to output HTML fragment with sections only when there is real specific content. Use for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title as heading. No Job ID etc. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Also remove "Why Join UVA External Relations?" maybe that's part of About the role? Could be considered "About the role". We need to preserve substantive info.
We need sections: About the role (intro paragraph). Responsibilities (list). Requirements (maybe Qualifications). Skills (maybe separate). Benefits (maybe mention hybrid work arrangement, benefited, exempt). Pay (compensation range). Schedule (maybe hybrid work arrangement? Actually schedule not given; we have hybrid work arrangement but not schedule specifics like full-time. Might not create Schedule unless specific. The instruction: never create Pay/Schedule/Benefits sections unless posting actually states them. Pay is stated: anticipated hiring range $60,000 to $65,000 annually. Benefits: "This is a benefited, exempt position ... hybrid work arrangement". So Benefits section can include that. Schedule: not explicitly given; hybrid work arrangement is about work environment, not schedule. Could treat hybrid as part of Benefits or maybe Schedule? The instruction: only create Schedule if posting actually states them. It does not state schedule like full-time, part-time, hours. So omit Schedule.
Qualifications: we have Minimum Qualifications and Preferred Qualifications. Could combine into Requirements? The spec says use headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to decide which to use. We have qualifications (minimum and preferred). Could put them under Qualifications heading. Skills maybe separate: we have skills like attention to detail, communication, organizational, project management, customer service, learning new tech, etc. Could put under Skills. Requirements maybe duplicate? Might combine responsibilities and requirements? But we need to follow headings; we can include sections that have content. If we have both Qualifications and Skills, we can include both. Requirements maybe we can omit if no distinct content beyond qualifications. But we could put minimum qualifications under Requirements and preferred under Qualifications? However spec says use those headings; we can decide to include Requirements for minimum qualifications and Qualifications for preferred? But that seems odd. Better to follow typical: Responsibilities, Requirements (minimum qualifications), Qualifications (preferred), Skills (maybe separate). But we have a lot of skill-like items in qualifications. Could treat Skills as separate list of abilities: attention to detail, communication, organizational, project management, customer service, learning new tech, etc. However many of those are also in qualifications. To avoid duplication, we could put all qualification-like content under Qualifications and omit Skills. But we need to decide which sections to include based on content. The instruction: Prefer a few substantive sections over many thin ones. So we could combine: About the role, Responsibilities, Qualifications (including minimum and preferred), Benefits, Pay. That's five sections. That seems good.
We must not include Schedule. Also we must not include Skills if we don't have distinct content beyond qualifications.
Now we need to extract substantive content.
About the role: The first paragraph: "The University of Virginia’s External Relations team is seeking a collaborative, creative, and highly organized professional to serve as Assistant Director of Donor Relations. In this role, you’ll help create meaningful experiences that recognize the generosity of UVA donors and strengthen their connection to one of the nation's premier public universities. From personalized donor engagement strategies to signature events and strategic communications programs, your work will directly contribute to inspiring philanthropy and advancing UVA's mission. The Assistant Director independently manages projects from concept through implementation and evaluation, coordinating timelines, data, vendors, and deliverables across multiple teams. In partnership with colleagues throughout the University, this position also curates personalized stewardship and engagement opportunities for principal and leadership-level donors, aligning those experiences with donor interests and institutional priorities. If you enjoy managing projects, creating memorable experiences, developing engaging communications, and working with passionate colleagues who are committed to making a difference, we encourage you to apply."
Also "Why Join UVA External Relations?" bullet list: "Create meaningful donor experiences that strengthen relationships and demonstrate philanthropic impact. Collaborate with talented professionals across UVA’s central advancement organization, 12 schools, and more than 25 University-related programs. Develop experience in donor stewardship, project management, communications, event planning, and data-informed engagement. Contribute ideas that improve programs, processes, technology, and the overall donor experience. Build a rewarding career at a mission-driven institution that supports professional growth, collaboration, and lifelong learning."
We can incorporate that into About the role as prose or list? Could be part of About the role. We'll keep as prose paragraphs.
Responsibilities: The sections under "Key Responsibilities" with subheadings: Donor Recognition and Stewardship, Signature Events And Engagement Experiences, Program and Project Management. We need to combine into a list of duties. Use
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title as heading. No Job ID etc. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Also remove "Why Join UVA External Relations?" maybe that's part of About the role? Could be considered "About the role". We need to preserve substantive info.
We need sections: About the role (intro paragraph). Responsibilities (list). Requirements (maybe Qualifications). Skills (maybe separate). Benefits (maybe mention hybrid work arrangement, benefited, exempt). Pay (compensation range). Schedule (maybe hybrid work arrangement? Actually schedule not given; we have hybrid work arrangement but not schedule specifics like full-time. Might not create Schedule unless specific. The instruction: never create Pay/Schedule/Benefits sections unless posting actually states them. Pay is stated: anticipated hiring range $60,000 to $65,000 annually. Benefits: "This is a benefited, exempt position ... hybrid work arrangement". So Benefits section can include that. Schedule: not explicitly given; hybrid work arrangement is about work environment, not schedule. Could treat hybrid as part of Benefits or maybe Schedule? The instruction: only create Schedule if posting actually states them. It does not state schedule like full-time, part-time, hours. So omit Schedule.
Qualifications: we have Minimum Qualifications and Preferred Qualifications. Could combine into Requirements? The spec says use headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to decide which to use. We have qualifications (minimum and preferred). Could put them under Qualifications heading. Skills maybe separate: we have skills like attention to detail, communication, organizational, project management, customer service, learning new tech, etc. Could put under Skills. Requirements maybe duplicate? Might combine responsibilities and requirements? But we need to follow headings; we can include sections that have content. If we have both Qualifications and Skills, we can include both. Requirements maybe we can omit if no distinct content beyond qualifications. But we could put minimum qualifications under Requirements and preferred under Qualifications? However spec says use those headings; we can decide to include Requirements for minimum qualifications and Qualifications for preferred? But that seems odd. Better to follow typical: Responsibilities, Requirements (minimum qualifications), Qualifications (preferred), Skills (maybe separate). But we have a lot of skill-like items in qualifications. Could treat Skills as separate list of abilities: attention to detail, communication, organizational, project management, customer service, learning new tech, etc. However many of those are also in qualifications. To avoid duplication, we could put all qualification-like content under Qualifications and omit Skills. But we need to decide which sections to include based on content. The instruction: Prefer a few substantive sections over many thin ones. So we could combine: About the role, Responsibilities, Qualifications (including minimum and preferred), Benefits, Pay. That's five sections. That seems good.
We must not include Schedule. Also we must not include Skills if we don't have distinct content beyond qualifications.
Now we need to extract substantive content.
About the role: The first paragraph: "The University of Virginia’s External Relations team is seeking a collaborative, creative, and highly organized professional to serve as Assistant Director of Donor Relations. In this role, you’ll help create meaningful experiences that recognize the generosity of UVA donors and strengthen their connection to one of the nation's premier public universities. From personalized donor engagement strategies to signature events and strategic communications programs, your work will directly contribute to inspiring philanthropy and advancing UVA's mission. The Assistant Director independently manages projects from concept through implementation and evaluation, coordinating timelines, data, vendors, and deliverables across multiple teams. In partnership with colleagues throughout the University, this position also curates personalized stewardship and engagement opportunities for principal and leadership-level donors, aligning those experiences with donor interests and institutional priorities. If you enjoy managing projects, creating memorable experiences, developing engaging communications, and working with passionate colleagues who are committed to making a difference, we encourage you to apply."
Also "Why Join UVA External Relations?" bullet list: "Create meaningful donor experiences that strengthen relationships and demonstrate philanthropic impact. Collaborate with talented professionals across UVA’s central advancement organization, 12 schools, and more than 25 University-related programs. Develop experience in donor stewardship, project management, communications, event planning, and data-informed engagement. Contribute ideas that improve programs, processes, technology, and the overall donor experience. Build a rewarding career at a mission-driven institution that supports professional growth, collaboration, and lifelong learning."
We can incorporate that into About the role as prose or list? Could be part of About the role. We'll keep as prose paragraphs.
Responsibilities: The sections under "Key Responsibilities" with subheadings: Donor Recognition and Stewardship, Signature Events And Engagement Experiences, Program and Project Management. We need to combine into a list of duties. Use - for any list of duties/requirements/benefits. So we can create a
with each duty as - . Must preserve all substantive information; do not invent or summarize away detail. So we need to list each bullet point from those sections.
Let's extract:
Donor Recognition and Stewardship:
- Develop and implement donor recognition strategies in partnership with colleagues across the University.
- Monitor giving activity to identify eligible donors and manage recognition communications and stewardship touchpoints.
- Curate personalized stewardship and engagement opportunities for principal and leadership-level donors, ensuring a high-quality, donor-centered experience aligned with institutional priorities.
- Manage personalized and large-scale donor communications across multiple channels, including email, video, print, and digital engagement.
- Collaborate with vendors to source, produce, and deliver recognition items, ensuring quality, timely fulfillment, brand alignment, and accurate inventory management.
- Maintain accurate donor, communication, and project records in customer relationship management and project management systems.
Signature Events And Engagement Experiences:
- With support from the Director of Donor Relations, coordinate donor events and engagement experiences in partnership with Event Experiences and other University colleagues.
- Manage event plans, timelines, budgets, invitation lists, communications, and related deliverables.
- Coordinate data and information requests to support accurate invitation, registration, and attendance processes.
- Partner with designers, digital engagement colleagues, and other contributors to develop invitations, promotional materials, attendee communications, and event collateral.
- Support donor outreach, registration, staffing, volunteer coordination, and day-of-event execution.
Program and Project Management:
- Independently manage assigned programs and projects from planning through implementation and evaluation.
- Coordinate timelines, deliverables, communications, and responsibilities across teams, vendors, and University partners.
- Use participation and engagement data, reports, dashboards, and project updates to evaluate effectiveness, inform decisions, and identify trends and opportunities.
- Recommend improvements to programs, processes, technology, workflows, and customer experiences, and assist with implementing approved enhancements.
- Build strong cross-functional relationships and contribute to a collaborative, service-oriented, and innovative team culture.
- Develop knowledge and expertise through collaboration with colleagues and subject-matter experts across the University.
We'll put all these as
- items.
Qualifications: Minimum Qualifications and Preferred Qualifications.
Minimum Qualifications:
- Bachelor’s degree.
- At least one year of relevant experience.
- Excellent attention to detail and a strong commitment to accuracy and quality.
- Strong written and verbal communication skills, with the ability to tailor communications for different audiences.
- Strong organizational and project management skills, including the ability to manage multiple priorities independently, meet deadlines, and seek direction when appropriate.
- A customer service mindset and commitment to creating thoughtful, positive experiences for donors and other audiences.
- Ability and willingness to learn and effectively use new technologies, systems, and processes.
- Ability to identify and contribute to improvements in programs, workflows, processes, and constituent experiences.
- Experience in donor relations, fundraising, stewardship, event management, higher education, nonprofit organizations, communications, hospitality, customer engagement, or a related field is valued.
- Candidates with relevant transferable skills are encouraged to apply.
Preferred Qualifications:
- Experience working in advancement.
- Experience in donor relations, stewardship, fundraising, or a related nonprofit role.
- Experience coordinating events, recognition programs, communications, or constituent engagement initiatives.
- Familiarity with CRM systems, Tableau, Salesforce Marketing Cloud, Monday.com, or similar platforms.
- Proficiency with Microsoft tools and applications.
We'll combine into a
under Qualifications.
Benefits: "This is a benefited, exempt position based in Charlottesville, Virginia, with a hybrid work arrangement that combines in-person collaboration and remote flexibility." Also maybe mention "benefited" implies benefits. We'll put that as or
? Since it's a single statement, use .
Pay: "The anticipated hiring range is $60,000 to $65,000 annually, commensurate with education and experience." We'll put as
.
We must not include Schedule.
We must not include boilerplate like "Why Join UVA External Relations?" but we can incorporate its content into About the role. Already we have that content; we can keep as part of About the role.
We must remove "Application Timeline", "Additional Requirements", "How To Apply", "Reference Check Process", "Contact", "EEO", etc.
Now produce HTML fragment:
About the role
...
Responsibilities
- ...
...
Qualifications
- ...
...
Benefits
...
Pay
...
Make sure no extra whitespace? It's fine.
Now craft the About the role paragraph(s). Combine the intro and Why Join bullets into maybe two paragraphs.
Paragraph 1: The University of Virginia’s External Relations team is seeking a collaborative, creative, and highly organized professional to serve as Assistant Director of Donor Relations. In this role, you’ll help create meaningful experiences that recognize the generosity of UVA donors and strengthen their connection to one of the nation's premier public universities. From personalized donor engagement strategies to signature events and strategic communications programs, your work will directly contribute to inspiring philanthropy and advancing UVA's mission. The Assistant Director independently manages projects from concept through implementation and evaluation, coordinating timelines, data, vendors, and deliverables across multiple teams. In partnership with colleagues throughout the University, this position also curates personalized stewardship and engagement opportunities for principal and leadership-level donors, aligning those experiences with donor interests and institutional priorities. If you enjoy managing projects, creating memorable experiences, developing engaging communications, and working with passionate colleagues who are committed to making a difference, we encourage you to apply.
Paragraph 2: Why Join UVA External Relations? At UVA, you'll find more than a job. You'll find an opportunity to: Create meaningful donor experiences that strengthen relationships and demonstrate philanthropic impact. Collaborate with talented professionals across UVA’s central advancement organization, 12 schools, and more than 25 University-related programs. Develop experience in donor stewardship, project management, communications, event planning, and data-informed engagement. Contribute ideas that improve programs, processes, technology, and the overall donor experience. Build a rewarding career at a mission-driven institution that supports professional growth, collaboration, and lifelong learning.
We could keep the "Why Join UVA External Relations?" as a heading? But we are not to create extra headings; we can just incorporate as prose.
Now Responsibilities list as above.
Qualifications list: combine minimum and preferred. Could separate with a note? But we just list all items.
We need to ensure we don't lose any detail. Let's list each bullet exactly as in text.
Minimum Qualifications bullets:
- Bachelor’s degree.
- At least one year of relevant experience.
- Excellent attention to detail and a strong commitment to accuracy and quality.
- Strong written and verbal communication skills, with the ability to tailor communications for different audiences.
- Strong organizational
- with each duty as
- . Must preserve all substantive information; do not invent or summarize away detail. So we need to list each bullet point from those sections. Let's extract: Donor Recognition and Stewardship: - Develop and implement donor recognition strategies in partnership with colleagues across the University. - Monitor giving activity to identify eligible donors and manage recognition communications and stewardship touchpoints. - Curate personalized stewardship and engagement opportunities for principal and leadership-level donors, ensuring a high-quality, donor-centered experience aligned with institutional priorities. - Manage personalized and large-scale donor communications across multiple channels, including email, video, print, and digital engagement. - Collaborate with vendors to source, produce, and deliver recognition items, ensuring quality, timely fulfillment, brand alignment, and accurate inventory management. - Maintain accurate donor, communication, and project records in customer relationship management and project management systems. Signature Events And Engagement Experiences: - With support from the Director of Donor Relations, coordinate donor events and engagement experiences in partnership with Event Experiences and other University colleagues. - Manage event plans, timelines, budgets, invitation lists, communications, and related deliverables. - Coordinate data and information requests to support accurate invitation, registration, and attendance processes. - Partner with designers, digital engagement colleagues, and other contributors to develop invitations, promotional materials, attendee communications, and event collateral. - Support donor outreach, registration, staffing, volunteer coordination, and day-of-event execution. Program and Project Management: - Independently manage assigned programs and projects from planning through implementation and evaluation. - Coordinate timelines, deliverables, communications, and responsibilities across teams, vendors, and University partners. - Use participation and engagement data, reports, dashboards, and project updates to evaluate effectiveness, inform decisions, and identify trends and opportunities. - Recommend improvements to programs, processes, technology, workflows, and customer experiences, and assist with implementing approved enhancements. - Build strong cross-functional relationships and contribute to a collaborative, service-oriented, and innovative team culture. - Develop knowledge and expertise through collaboration with colleagues and subject-matter experts across the University. We'll put all these as
- items.
Qualifications: Minimum Qualifications and Preferred Qualifications.
Minimum Qualifications:
- Bachelor’s degree.
- At least one year of relevant experience.
- Excellent attention to detail and a strong commitment to accuracy and quality.
- Strong written and verbal communication skills, with the ability to tailor communications for different audiences.
- Strong organizational and project management skills, including the ability to manage multiple priorities independently, meet deadlines, and seek direction when appropriate.
- A customer service mindset and commitment to creating thoughtful, positive experiences for donors and other audiences.
- Ability and willingness to learn and effectively use new technologies, systems, and processes.
- Ability to identify and contribute to improvements in programs, workflows, processes, and constituent experiences.
- Experience in donor relations, fundraising, stewardship, event management, higher education, nonprofit organizations, communications, hospitality, customer engagement, or a related field is valued.
- Candidates with relevant transferable skills are encouraged to apply.
Preferred Qualifications:
- Experience working in advancement.
- Experience in donor relations, stewardship, fundraising, or a related nonprofit role.
- Experience coordinating events, recognition programs, communications, or constituent engagement initiatives.
- Familiarity with CRM systems, Tableau, Salesforce Marketing Cloud, Monday.com, or similar platforms.
- Proficiency with Microsoft tools and applications.
We'll combine into a
- under Qualifications.
Benefits: "This is a benefited, exempt position based in Charlottesville, Virginia, with a hybrid work arrangement that combines in-person collaboration and remote flexibility." Also maybe mention "benefited" implies benefits. We'll put that as
- ... ...
- ... ...
or
- ? Since it's a single statement, use
. Pay: "The anticipated hiring range is $60,000 to $65,000 annually, commensurate with education and experience." We'll put as
. We must not include Schedule. We must not include boilerplate like "Why Join UVA External Relations?" but we can incorporate its content into About the role. Already we have that content; we can keep as part of About the role. We must remove "Application Timeline", "Additional Requirements", "How To Apply", "Reference Check Process", "Contact", "EEO", etc. Now produce HTML fragment:
About the role
...
Responsibilities
Qualifications
Benefits
...
Pay
...
Make sure no extra whitespace? It's fine. Now craft the About the role paragraph(s). Combine the intro and Why Join bullets into maybe two paragraphs. Paragraph 1: The University of Virginia’s External Relations team is seeking a collaborative, creative, and highly organized professional to serve as Assistant Director of Donor Relations. In this role, you’ll help create meaningful experiences that recognize the generosity of UVA donors and strengthen their connection to one of the nation's premier public universities. From personalized donor engagement strategies to signature events and strategic communications programs, your work will directly contribute to inspiring philanthropy and advancing UVA's mission. The Assistant Director independently manages projects from concept through implementation and evaluation, coordinating timelines, data, vendors, and deliverables across multiple teams. In partnership with colleagues throughout the University, this position also curates personalized stewardship and engagement opportunities for principal and leadership-level donors, aligning those experiences with donor interests and institutional priorities. If you enjoy managing projects, creating memorable experiences, developing engaging communications, and working with passionate colleagues who are committed to making a difference, we encourage you to apply. Paragraph 2: Why Join UVA External Relations? At UVA, you'll find more than a job. You'll find an opportunity to: Create meaningful donor experiences that strengthen relationships and demonstrate philanthropic impact. Collaborate with talented professionals across UVA’s central advancement organization, 12 schools, and more than 25 University-related programs. Develop experience in donor stewardship, project management, communications, event planning, and data-informed engagement. Contribute ideas that improve programs, processes, technology, and the overall donor experience. Build a rewarding career at a mission-driven institution that supports professional growth, collaboration, and lifelong learning. We could keep the "Why Join UVA External Relations?" as a heading? But we are not to create extra headings; we can just incorporate as prose. Now Responsibilities list as above. Qualifications list: combine minimum and preferred. Could separate with a note? But we just list all items. We need to ensure we don't lose any detail. Let's list each bullet exactly as in text. Minimum Qualifications bullets: - Bachelor’s degree. - At least one year of relevant experience. - Excellent attention to detail and a strong commitment to accuracy and quality. - Strong written and verbal communication skills, with the ability to tailor communications for different audiences. - Strong organizational