Assistant Director of Contract Administration

We need to output HTML fragment with sections: About the role (position summary), Responsibilities (Essential Functions maybe broken into sub-sections?), Requirements (Pre-Requisite Qualifications), Benefits? Not present. Pay: Compensation $120,000 - $140,000. Schedule: Full time. Also maybe include "Pay" and "Schedule" sections only if present. Yes we have compensation and full time. We must not repeat job title as heading. Use

for each section heading. We need to preserve all substantive info, no boilerplate like EEO, NJ First Act, accommodations, security, E-Verify. Remove those. We need to include sections only when there is real specific content. We have: - About the role: Position Summary paragraph(s). Could combine into one

. - Responsibilities: Essential Functions list (multiple bullet points). Also there are subcategories like Contracting & Negotiations, Contract Governance & Program Leadership, Supplier Onboarding and Compliance, Standardization, Systems & Process Improvement, Stakeholder Engagement & Advisory, Data, Reporting & Performance Management. Those could be considered responsibilities as well. We could treat each as a subsection? But spec says use

for section headings only. Could we embed subheadings as

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for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but likely we should stick to those. We could combine all responsibilities into one

• list, preserving the bullet points as given. The essential functions list includes bullet points; also there are subheadings with bullet points under them. We could flatten all bullet points into a single list, but we need to preserve all substantive info. Could keep subheadings as inside
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  • . Include the subheading text as part of the li. Let's extract bullet points: Essential Functions list: - Provide strategic leadership for University-wide contract management, including governance, lifecycle processes, and stakeholder engagement - Serve as the primary authority and escalation point for complex contractual matters, negotiations, and risk assessment - Oversee the intake, review, negotiation, execution, and lifecycle management of all University agreements - Lead cross-functional collaboration with Procurement, Legal, Risk Management, Finance, and academic/administrative departments - Ensure compliance with University policies, applicable laws, and regulatory requirements - Develop and implement contract management strategies that support institutional goals and operational efficiency - Drive continuous improvement of contract processes, systems, and tools Then sub-sections with bullet points: Contracting & Negotiations: - Lead negotiation and execution of complex agreements across a wide range of contract types, including expense, revenue-generating, and non-monetary agreements - Provide strategic advisory services to University leadership and stakeholders on contract terms, risk allocation, and business implications - Evaluate and manage non-standard terms and conditions in coordination with the Office of General Counsel and Risk Management - Establish negotiation strategies that balance institutional risk, operational needs, and stakeholder priorities - Support departments in structuring agreements that align with University policies and objectives Contract Governance & Program Leadership: - Develop and maintain a comprehensive contract governance framework for the University - Establish and enforce standard contract templates, clause libraries, and policy-aligned practices - Lead the evolution of contract lifecycle management processes across all agreement types - Oversee integration of contract management within enterprise systems, including Workday Strategic Sourcing - Monitor trends, risks, and regulatory changes impacting contract management and adjust practices accordingly Supplier Onboarding and Compliance: - Provide oversight of the supplier onboarding function, ensuring alignment with contract management processes and requirements - Ensure supplier onboarding activities (e.g., tax documentation, compliance certifications, insurance review) are coordinated with contract execution - Collaborate with Procurement Services, Accounts Payable, Risk Management, and other stakeholders to streamline onboarding workflows - Establish standards and processes to improve efficiency, reduce delays, and ensure compliance across supplier onboarding activities - Support integration of supplier onboarding and contract management within enterprise systems (e.g., Workday Strategic Sourcing) Standardization, Systems & Process Improvement: - Drive the development and implementation of standardized contract processes, tools, and workflows - Lead system optimization and alignment of contract management processes within enterprise platforms - Develop training, guidance materials, and communication strategies to support campus-wide adoption - Use analytics and data-driven insights to improve contract cycle times, efficiency, and compliance - Implement change management initiatives to support evolving contract management practices Stakeholder Engagement & Advisory: - Provide guidance on contract strategy, risk mitigation, and compliance considerations - Build strong relationships with academic and administrative units to support contract needs - Facilitate collaboration across departments to ensure efficient contract execution - Educate stakeholders on contract policies, processes, and best practices Data, Reporting & Performance Management: - Develop and manage metrics, dashboards, and reporting tools to track contract activity and performance - Monitor contract volume, cycle times, and risk trends to inform decision-making - Provide reporting and insights to leadership to support strategic planning and operational improvements - Establish KPIs to measure effectiveness of contract management processes and governance We can combine all these into one
    under Responsibilities. Requirements: Pre-Requisite Qualifications list: - Bachelor’s Degree in Business, Supply Chain, Law, Public Administration, or related field - 7+ years of experience in contract management, procurement, or related field, including progressively responsible leadership experience - Demonstrated experience negotiating and managing complex agreements across diverse contract types - Strong knowledge of contract law principles, risk management, and compliance frameworks - Experience leading cross-functional initiatives and working with all levels of leadership - Proven ability to manage high-volume, complex contract environments - Experience with Workday Strategic Sourcing, contract lifecycle management system and enterprise platforms - Excellent organizational, analytical, and documentation skills. - Strong written and verbal communication skills. - Proficiency with Microsoft Office Suite, particularly Excel, Word, and PowerPoint. - Ability to manage multiple priorities while meeting deadlines. Also note: "At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university an equivalent combination of education and experience specifically preparing the candidate for success in the position." This is also part of qualifications; we should include as a paragraph maybe. Pay: Compensation $120,000 - $140,000. Also note "Range Non-Aligned -10" etc. We should include the pay range and maybe note that it's base pay only. The posting includes: "Compensation $120,000 - $140,000 At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university an equivalent combination of education and experience specifically preparing the candidate for success in the position. Range Non-Aligned -10 NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items." We should include all that as content under Pay section. Schedule: "Flsa Exempt Time Type Full time Pay Rate Salary". So schedule: Full time. Also FLSA Exempt. Could include as schedule section: Full time (FLSA Exempt). We'll include. We must not include boilerplate like EEO, NJ First Act, accommodations, security, E-Verify. Now produce HTML fragment:

    About the role

    Under the general leadership of the Senior Executive Director of Procurement & Contract Administration, the Assistant Director of Contract Administration is responsible for providing strategic leadership and oversight of the University’s contract administration function. This role leads the development, implementation, and continuous improvement of University-wide contract governance, lifecycle management processes, and stakeholder advisory services. The Assistant Director will oversee all aspects of contract management across the institution, supporting a broad portfolio of agreements including expense-related contracts, revenue-generating agreements, and non-monetary agreements (e.g., MOUs, MOAs, NDAs) across academic, administrative, and programmatic areas. This position serves as the University’s central authority for contract strategy, negotiation, and risk management, working in close collaboration with Procurement Services, the Office of General Counsel, Risk Management, Finance, and other stakeholders. The Assistant Director will ensure contracts are structured to protect the University’s interests while enabling operational effectiveness and supporting institutional initiatives. In addition, the Assistant Director will oversee supplier onboarding as a function aligned with contract administration, ensuring coordination of supplier setup, compliance documentation, and insurance requirements with contractual obligations. This alignment supports efficient contract execution and reflects the integration of contract and supplier processes within the University’s enterprise systems. The role also plays a key role in policy development, process standardization, and organizational change management. The incumbent must be capable of leading a University-wide program, influencing stakeholders at all levels, and managing increasing contract volume and complexity in a dynamic environment.

    Responsibilities

    • Provide strategic leadership for University-wide contract management, including governance, lifecycle processes, and stakeholder engagement
    • Serve as the primary authority and escalation point for complex contractual matters, negotiations, and risk assessment
    • Oversee the intake, review, negotiation, execution, and lifecycle management of all University agreements
    • Lead cross-functional collaboration with Procurement, Legal, Risk Management, Finance, and academic/administrative departments
    • Ensure compliance with University policies, applicable laws, and regulatory requirements
    • Develop and implement contract management strategies that support institutional goals and operational efficiency
    • Drive continuous improvement of contract processes, systems, and tools
    • Lead negotiation and execution of complex agreements across a wide range of contract types, including expense, revenue-generating, and non-monetary agreements
    • Provide strategic advisory services to University leadership and stakeholders on contract terms, risk allocation, and business implications
    • Evaluate and manage non-standard terms and conditions in coordination with the Office of General Counsel and Risk Management
    • Establish negotiation strategies that balance institutional risk, operational needs, and stakeholder priorities
    • Support departments in structuring agreements that align with University policies and objectives
    • Develop and maintain a comprehensive contract governance framework for the University
    • Establish and enforce standard contract templates, clause libraries, and policy-aligned practices
    • Lead the evolution of contract lifecycle management processes across all agreement types
    • Oversee integration of contract management within enterprise systems, including Workday Strategic Sourcing
    • Monitor trends, risks, and regulatory changes impacting contract management and adjust practices accordingly
    • Provide oversight of the supplier onboarding function, ensuring alignment with contract management processes and requirements
    • Ensure supplier onboarding activities (e.g., tax documentation, compliance certifications, insurance review) are coordinated with contract execution
    • Collaborate with Procurement Services, Accounts Payable, Risk Management, and other stakeholders to streamline onboarding workflows
    • Establish standards and processes to improve efficiency, reduce delays, and ensure compliance across supplier onboarding activities
    • Support integration of supplier onboarding and contract management within enterprise systems (e.g., Workday Strategic Sourcing)
    • Drive the development and implementation of standardized contract processes, tools, and workflows
    • Lead system optimization and alignment of contract management processes within enterprise platforms
    • Develop training, guidance materials, and communication strategies to support campus-wide adoption
    • Use analytics and data-driven insights to improve contract cycle times, efficiency, and compliance
    • Implement change management initiatives to support evolving contract management practices
    • Provide guidance on contract strategy, risk mitigation, and