Assistant Director of Asset Strategy and Planning (Asset Performance and Data Governance); Facilities, Real Estate, and Planning

About the role

The Assistant Director of Asset Strategy & Planning supports the Director of Engineering & Facilities Condition Assessment by implementing the University’s asset lifecycle management program and translating technical condition data into actionable capital planning insights.

Responsibilities

• Maintain and administer the University’s asset registry, ensuring data accuracy, completeness, and adherence to established standards.
• Implement and support asset lifecycle models based on methodologies and criteria defined by Facilities Engineering.
• Develop and update multi-year capital renewal forecasts using FCA data, asset condition ratings, work order history, and asset performance trends.
• Translate engineering assessments and technical findings into prioritized capital planning scenarios and supporting documentation for leadership review.
• Support capital planning processes by preparing scenario analyses, funding models, and long-term deferred maintenance projections.
• Track asset-related expenditures and assist with forecasting, variance analysis, and cost optimization efforts.
• Serve as Asset Custodian for financial reporting purposes, ensuring alignment with capitalization and depreciation policies.
• Support the Facilities Condition Assessment (FCA) program by integrating assessment data into asset and capital planning models; technical assessment methodologies and ratings remain under the authority of Facilities Engineering.
• Affiliate with CMMS/IWMS platforms, ensuring data integrity, usability, and alignment with departmental standards.
• Develop and maintain dashboards, reports, and analytics to support Facilities leadership decision-making.
• Perform data validation and quality assurance to improve the accuracy and reliability of asset and maintenance data.
• Coordinate benchmarking data collection and submission processes.
• Support the use of analytics and emerging technologies to improve predictive maintenance and capital planning capabilities.
• Develop and maintain standardized operating procedures (SOPs) related to asset management, preventive maintenance, and work order data practices.
• Support quality assurance processes to promote consistency, accuracy, and adherence to defined standards.
• Partner with Facilities Operations leadership to support SOP implementation and alignment with field practices.
• Affiliate with equipment standards and design guidelines, emphasizing lifecycle cost considerations and consistency, in alignment with Engineering-defined technical requirements.
• Support the administration and continuous improvement of the Preventive Maintenance (PM) program based on asset criticality and lifecycle strategies established by Facilities Engineering.
• Develop and track key performance indicators (KPIs) related to maintenance effectiveness, asset reliability, and service delivery.
• Monitor work order performance metrics, including backlog, completion rates, and data quality, and provide recommendations for improvement.
• Promote timely and accurate work order closeout through process support, training, and performance tracking.
• Analyze maintenance and asset performance trends and collaborate with Facilities Engineering to inform strategy adjustments.
• Support development and delivery of training programs related to CMMS/IWMS use, asset management practices, and SOPs in partnership with the Director of Talent Development.
• Affiliate with structured learning pathways for facilities staff to support adoption of systems, processes, and technologies.
• Promote a culture of accountability, continuous improvement, and data-driven decision-making.
• Support change management efforts related to the implementation of new systems, processes, and standards.

Qualifications

• Bachelor’s degree in Facilities Management, Engineering, Construction Management, Business, or a related field.
• Minimum of 3–5 years of relevant experience in facilities, asset management, capital planning, or related field.
• Experience working with CMMS/IWMS platforms and asset data.
• Demonstrated ability to analyze data and support capital planning or maintenance programs.
• Strong analytical and organizational skills.
• Experience developing KPIs, performance frameworks, and operational dashboards.
• Proven ability to lead cross-functional initiatives and drive organizational change.
• Excellent communication skills, including the ability to translate technical information into clear, actionable insights.
• Upholds the principles of inclusiveness, diversity, dialogue, collegiality, respect, knowledge, integrity, learning, awareness, and responsiveness: sets standards, goals, and plans related to these areas.
• Ability to effectively communicate and interact with staff, faculty, and students.
• Ability to foster a cooperative work environment.
• Strong organizational, communication, interpersonal skills, and employee development and performance management skills.
• Valid driver's license with a good driving record; must be insurable.

Skills

• Data analysis and interpretation.
• Capital planning and budgeting.
• Facilities management and asset lifecycle management.
• Project management and coordination.
• Technical writing and report preparation.
• Collaboration and teamwork.
• Change management and organizational development.

Benefits

Commensurate with experience.

Pay

TBD

Schedule

TBD