Assistant Director of Advancement Operations

Position Summary

Florida Atlantic University is seeking an Assistant Director of Advancement Operations in Boca Raton, FL. The Assistant Director of Advancement Operations supports Central Advancement operations, talent management initiatives, and administrative functions in the Division of Institutional Advancement.

Summary of Responsibilities

• Serve as primary administrative support to the AVP, Operations.
• Carries out day-to-day operations for Central Advancement within the Division of Institutional Advancement, including talent management support.
• Makes daily decisions regarding departmental needs to ensure efficient operations and workflow.
• Supervises Central Advancement, student interns.
• Covers special projects and assists with project tracking and timelines.
• Provides meeting and event preparation support, including scheduling meetings, preparing agendas, compiling materials, coordinating logistics, recording and distributing meeting minutes, and ensuring readiness for internal and external meetings and events.
• Affords assistance with the coordination of major Advancement events.
• Prepares, manages, and distributes correspondence, memoranda, reports, presentations, and other materials as needed.
• Creates PowerPoint presentations and additional materials as needed.
• Maintains organized physical and digital filing systems.
• Affords assistance with vendor communications, quotes, contracts, invoices, and purchasing processes in accordance with university policies and procedures.
• Performs appropriately and responsibly with respect to highly confidential matters.

HR & Talent Management

• Serve as Central Advancement’s HR Partner to the Human Resources department.
• Manages recruitment, onboarding, and training processes for departmental hires and student employees.
• Cover onboarding documentation, scheduling, and operational setup for new hires.
• Maintain departmental personnel records, organizational documents, and staffing resources.
• Support performance management processes, staff recognition efforts, and professional development initiatives.
• Cover internal communications related to staffing updates, operational procedures, and departmental policies.
• Afford assistance with planning and coordinating division retreats, all-staff meetings, trainings, and team engagement initiatives, including logistics, communications, materials, and event support.

FAU Benefits And Perks

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.

Minimum Qualifications

• Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.

Salary

$70,000 - $80,000 annually. Exempt Administrative Managerial Professional (AMP)

College or Department

IA: Operations Management

Location

Boca Raton

Work Days and Hours

Monday - Friday 8:00 a.m. - 5:00 p.m.