Assistant Director, IT Project Portfolio Management

About the role

The Assistant Director of IT Project Management is the leader of the College’s IT Project Management Office. Reporting to the Director of IT Business Operations, the Assistant Director establishes and owns the College’s IT project management practice — methodology, intake, prioritization, governance reporting, and portfolio oversight — and is accountable for the successful delivery of the IT project portfolio. The position operates with substantial independence and partners directly with academic services, student services, finance, human resources, and facilities to translate institutional priorities into scoped, resourced, and successfully delivered projects.

Responsibilities

• Coordinate daily project activities, schedules, deliverables, and status reporting across multiple concurrent projects.
• Supervise a small staff of one to two project management professionals while personally managing the College’s most complex and highest‑visibility technology projects.
• Direct technical staff drawn from other IT units, functional subject matter experts from across the College, and external vendor resources.
• Serve as a communication bridge between technical and business teams, including developers, analysts, product managers, QA, and security.
• Support planning, scope clarification, resource coordination, and execution activities—especially for cloud‑based initiatives and system transitions.
• Track dependencies, risks, issues, and timelines; escalate concerns with clear, actionable recommendations.
• Contribute to the creation, improvement, and maintenance of PMO project management governance, standards, templates, dashboards, and documentation.
• Provide guidance to ensure consistency in documentation, tracking, reporting, and governance.
• Coordinate with business analysts on requirements and with technical teams on dependencies, integration points, and environment readiness.
• Communicate project updates to stakeholders with transparency around progress, milestones, risks, and impacts.
• Assist with portfolio‑level reporting and PMO process improvements to strengthen delivery maturity.
• Evaluate technology constraints, system impacts, data considerations, and integration requirements during planning.
• Make regular requests from employees for updates and input on college decisions and share feedback with supervisors for inclusion in the NOVA Brief.
• May be required to perform other duties as assigned.
• May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Requirements

• Experience managing information technology projects, including full life‑cycle responsibility for scope, schedule, budget, risk