Assistant Director Human Resources FS9860

Contact: Melissa Herren, melissa.herren@okstate.edu

Work Schedule

Monday through Friday, 8:00 am–5:00 pm with occasional evenings and weekends.

Pay

Hiring range: $50,000 – $55,000

About the Role

The Assistant Director of Human Resources supports the HR Director in planning, implementing, and overseeing all human resources operations. This role helps manage key HR functions, including recruitment, employee relations, performance management, compensation and benefits, training and development, and compliance with labor laws and company policies.

Essential Job Functions

• Coordinates the Payroll, Benefits and Recruitment functions of the Human Resources department.
• Assists the Director with employee relations and performance management.
• Coordinates information presentations for new employees, including insurance, retirement, and new‑hire orientation information.
• Assists all employees with benefit questions or concerns and ensures all benefits forms are submitted to Stillwater by deadlines.
• Acts as the campus Insurance Coordinator; schedules annual option‑period meetings; stays up to date on system benefits changes.
• Coordinates training records, including mandatory training status and attendance for campus training to be added to transcripts in TMS.
• Reviews unemployment claims and responds in a timely manner; maintains files on claims status; coordinates with supervisors and the HR Director when claims are appealed.
• Receives worker’s compensation claims and reports them promptly; monitors treatment progress and communicates with the worker’s comp provider.
• Sends and collects FMLA letters and documentation to qualified employees; tracks FMLA leave.
• Serves as lead in the absence of the HR Director.
• Completes all mandatory training and participates in a minimum of two professional development opportunities per year.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree in Human Resources or a related field, or equivalent experience/certifications.
• Minimum of four years of experience in a Human Resources department, with specific experience in onboarding, recruitment, payroll processing, and/or employee relations.
• Ability to handle multiple tasks, prioritize effectively, and maintain a high degree of accuracy and attention to detail.
• High degree of integrity; ability to work in a sensitive, highly confidential, and professional environment.
• Adaptability to moderate stress levels, frequent deadlines, peak workloads, and public/student contact.
• Strong interpersonal and communication skills, both verbal and written, with the ability to interact diplomatically with students, faculty, staff, and community partners.
• Proficiency with office technologies, including Microsoft Office (Word, Excel, Outlook), computers, fax machines, scanners, and internet.
• Accurate typing/data entry skills and strong attention to detail.
• Ability to work independently and collaboratively within a team.
• Problem‑solving skills, logical reasoning, and the ability to make appropriate recommendations.
• Analytical and critical‑thinking skills to interpret policies and procedures.
• Basic math competency.
• Experience and confidence speaking in front of students/customers.
• Passion for assisting customers and representing the OSU‑OKC brand with positivity and professionalism.
• Demonstrated history of ethical and professional behavior.

Preferred Qualifications

• Master’s degree in Human Resources or a similar field.
• Experience as a Benefits, Payroll, and/or Recruitment Coordinator.
• Human Resources certification such as SHRM‑CP, SHRM‑SCP, PHR, or SPHR.

Working Conditions

Flexible hours may include some nights and weekends. Work is performed in an office environment with significant public contact in person, by telephone, email, and various communication platforms.

Physical Requirements

• Extended periods of sitting, talking, and listening.
• Extensive use of computers, telephones, and other office equipment.
• Occasional lifting of up to 25 lb (objects over 45 lb require a two‑person lift).

Application Instructions

For full consideration, include a resume, cover letter, and contact information for three professional references.