Assistant Director - Fiscal Manager

About the role

Join us as we pursue our vision of “Every Missourian empowered with the skills and education needed for success.” You will be managing and overseeing the department’s Purchase Request (PR) process, serving as the primary controller for department purchasing. You will also keep the department in compliance with state policies and regulations by maintaining SAM II and MOVERS accounting.

Responsibilities

• Manages and oversees the department’s Purchase Request (PR) process, serving as primary controller for department purchasing
• Keeps the department in compliance with state policies and regulations by maintaining SAM II and MOVERS accounting
• Performs monthly fund reconciliations
• Serves as SAM II Financial and MOVERS ERP Subject Matter Expert (SME) for the department
• Maintains the Internal Control Plan for the department and ensures compliance regarding the department’s policies and procedures for fiscal operations
• Serves as SAM II and MOVERS administrator for the department, including access for department staff and staff at public institutions of Higher Education
• Serves as Missouri Buys administrator for the department, including implementation, new user set up, deleting users, and Missouri Buys compliance, tracking and reporting
• Serves as liaison with the State Auditor’s office for annual state audit
• Assists in the preparation of portions of the annual fiscal/budget reports and requests to be submitted to the Coordinating Board for Higher Education (CBHE), Governor, and General Assembly, including the development of supportive narrative justification
• Manages department’s fixed assets
• Serves as liaison with the State Auditor’s office for annual state audit
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Conducts ad hoc expenditure research to develop cost estimates associated with new decision items and fiscal notes
• Enter and manage ITSD tickets for the purchase of systems and hardware for the department
• Assists in the preparation of portions of the annual fiscal/budget reports and requests to be submitted to the Coordinating Board for Higher Education (CBHE), Governor, and General Assembly, including the development of supportive narrative justification
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers Advisory Committee (FMAC)
• Assists in the development of the cost allocation plan, internal budgets, ACFR/SEFA/CMIA and other required state reports and ensures fiscal tracking and management of all SAM II document types, including corrective JV/JVRs, etc.
• Conducts and/or directs compliance reviews of DHEWD expenditures to ensure compliance with state and federal laws, rules, policies, procedures and guidelines
• Communicates with department staff and other state agency staff on issues relating to the DHEWD financial management section and attends the Financial Managers