Assistant Director - Finance, Campus Dining

Budget Preparation and Financial Reporting

Duties:

• Coordinate the development of the Campus Dining annual operating budget with input from the Director
• Analyze budget data and monitor budget status throughout the year to recommend operation changes and/or budget adjustments deemed appropriate
• Conduct program analysis to determine budgetary implications from the standpoint of both funding requirements and timeline projections
• Develop, coordinate and implement streamlined financial reporting by integrating and consolidating various systems data
• Analyze and review monthly financial reports to include monthly budget analysis, line-item accuracy and compliance with generally accepted accounting principles
• Prepare internal financial reports and develop additional reports as needed to provide financial information to Directors and Department Managers
• Work with IT to purchase/implement integrated reporting tools
• Work with IT to purchase/implement new applications or software
• Become proficient on programs utilized by Housing that impact Campus Dining process and accounting
• Serve as liaison for meal share program processes with Dean of Students
• Work with university housing for housing student meal plan enrollment
• Prepare detailed analysis of proposed meal plans, including impact on income
• Support the Cal Maritime Corporation dining program

General Accounting

Duties:

• Provide oversight management responsibility for accounts receivable, general ledger, accounts payable, inventory accounting, cash operations, financial reporting, internal controls and long-range planning
• Analyze financial reports, prepare financial forecasts, and perform interpretive analysis
• Develop and coordinate short and long range plans with guidance of the Director to provide multi-year forecasting of income and expense data, anticipated need for new/replacement equipment, buildings, and systems
• Act as primary audit liaison for Campus Dining with respect to CSU Compliance audit and internal/external audits. Confer with auditors in respect to internal controls, financial processes and transactions, accounting records, and prepare audit schedules
• Responsible for implementation, maintenance and reporting of dining plan programs including but not limited to Dining Plans, Campus Express, and Gift Cards
• Cook up and coordinate dining plan communications with marketing, and prepare dining plan contracts
• Create necessary tools for operations and location managers to maintain and/or improve efficiencies, controls and customer service
• Serve, as needed, on specific committees related to finance, accounting, or budgeting matters
• Demonstrate initiative and/or continuous improvement annually via established metrics or approvals from the director

Supervisory Responsibilities

Duties:

• Interview job applicants and recommend appointments
• Orient and train new employees
• Cross-train staff
• Establish work priorities, assign tasks, schedule hours, approve leave requests, prepare performance evaluations and recommend disciplinary action as necessary
• Supervise the daily activities of the assigned staff and departments including but not limited to effective delegation of assignments, training and resources necessary to meet performance standards
• Develop and implement effective performance and department goals and objectives
• Direct and monitor employees to ensure that they remain in compliance with policies and procedure