Assistant Director, Finance & Administration

About the Role

Responsible for the financial and administrative activities of a department under the authority of the Department Chair and/or the Finance Head in the respective school. Activities include budget development, managing and monitoring expenses and revenues in clinical, academic, and research operations; management of short and long-term operations such as space, information technology, and inventory; oversight of research, education, revenue cycle operations, and human resource activities.

Responsibilities

• Oversees the development and execution of clinical, research, educational, and administrative strategic planning initiatives, including alignment with institutional priorities.
• Serves as the point of contact and works in partnership with various institutional offices and Central Support Centers for all business and administrative functions, including financial, business operations, clinical revenue cycle monitoring, staff management, faculty administration, legal issues, contract management, regulatory issues, internal and external audits, procurement processes, space management, grant management, and information technology.
• Works collaboratively with departmental leaders to assess productivity and efficiency of operations to ensure performance and achievement of goals.
• Develops and maintains productive relationships with all levels of administration, faculty, and outside organizations to coordinate business, accomplish directives, and resolve issues.
• Directly manages and maintains the department's all-funds budget, including financial planning and execution of strategic initiatives. Prepares operational and financial reports and analysis.
• Oversees contract management, including negotiations, deliverables, invoicing, accounts receivable, reporting, and operations.
• Manages all staff-related issues, including personnel transactions, rate adjustments, onboarding, training, and employee development. Handles complaints, grievances, and discipline.
• Serves as the point of contact for faculty-related business and administrative processes, supports promotion and tenure, and manages faculty compensation plans and productivity reports.
• Provides administrative direction in policy formulation, interpretation, and administration.
• Oversees non-salary transactions, capital expenditures, and procurement processes. Tracks institutional commitments to the department.
• Manages the department's clinical revenue cycle functions to optimize charge capture, coding accuracy, and reduce denials and write-offs.
• Provides administrative leadership for extramural research processes, including grant submissions and post-award activities, in partnership with Research Administration Services Center.
• Oversees space usage, assignment, efficiency, maintenance, and renovations.
• Performs all other duties as assigned.

Qualifications

• Bachelor's degree in Healthcare Administration, Business Administration, Finance, or a directly related field.
• Five (5) years of accounting or related business experience, including three (3) years of supervisory experience.

Skills

• Critical Thinking: Ability to arrive at accurate conclusions and solutions by analyzing problems and situations using rational and intuitive processes.
• Leadership: Ability to attract and mobilize talents, working towards shared goals in the best interests of the organization and its stakeholders.
• Communication: Ability to shape understanding, capture interest, inform, and gain support.
• Project Management: Ability to coordinate project components through quality planning, execution, and change control to achieve desired outcomes.
• Teamwork: Builds and maintains positive working relationships through open communication and collaboration.
• Business Acumen: Demonstrates understanding of education, research, and clinical care, and uses skills in planning, decision-making, and resource allocation to drive results.