Assistant Director, CAMBA Afterschool Program

About the role

The person filling this position is expected, under close supervision, to interact with participants, their families, the community-at-large, and school administrative personnel to monitor attendance and participation in program activities.

Responsibilities

• Ensure the safety and security of each program participant by following all CAMBA after-school protocols and procedures including but not limited to procedures and protocols regarding safety, supervision, accident and incident reporting.
• Manage the after-school program in the Director’s absence.
• Manage the after-school office daily during after-school program hours.
• Monitor, collect, and compile daily and monthly attendance records of targeted participants.
• Input all client attendance data into database(s) on a daily basis.
• Keep accurate records on absenteeism and success resulting from counseling and referrals.
• Follow up and report to parent(s) participants' attendance via telephone calls, mailings, and home visits on a daily, weekly, and monthly basis.
• Order, receive, and maintain office supplies.
• Maintain participant’s files.
• Cookordinate Parent workshops regarding CAMBA’s workshops and services.
• Maintain daily logs for all activities.
• Retrieve messages from general voicemail and forwards to appropriate personnel.
• Answer incoming telephone calls and forward calls to appropriate personnel or department.
• Take or deliver messages or transfers calls to voicemail when appropriate personnel are unavailable.
• Answer questions about organization and provides callers with address, directions, and other information.
• Welcome onsite visitors, determines nature of business, and announce visitors to appropriate personnel.
• Monitor visitor access and issues passes when required.
• Receive, sort, and route mail, and maintains and routes publications.
• Create and print attendance sheets, memos, parent notifications, correspondence, reports, program marketing materials, and other documents when necessary.
• Perform other clerical duties as needed, such as filing, photocopying, and collating.
• May encourage parents to become active participants in the Parent's Association and to attend school-based parent workshops.
• May advise parents on the importance of child(ren)'s regular school attendance during individual parent conferences.
• May act as liaison with agency and school administration and teaching staff, and may attend School Leadership Team and Building Response Team meetings.
• May work with school administrative staff to identify students to be served by the program.
• May perform computer data entry/verification functions.

Qualifications

• A high school diploma or G.E.D.
• Two years direct experience working with children ages 5 to 13 years old.
• Ability to adapt to the culture and environment of a public school.
• Must be available to work during the After School program’s hours of operation, Monday thru Friday for 3 hours directly after day school dismissal.
• Must be available to work 13 DOE Holiday Program Days.
• Preferred qualifications: at least one year in a supervisory capacity. Bi-lingual English and Spanish/Haitian Creole/Mandarin/Urdu/or Russian.

Pre And/or Post Employment Requirements

• Must obtain and maintain the following clearances throughout the duration of employment: Dept. of Health and Dept. of Education fingerprint clearance; Staff Exclusion List (SEL) clearance, State Central Registry (SCR) clearance, and submit a medical form with a negative TB test.