Assistant Dean for Academic Affairs (Student Programming Specialist)

Job Summary

The Assistant Dean for Academic Affairs manages all academic, curricular, and faculty affairs for the University Graduate School. The primary responsibilities are for the development, review, and approval of graduate courses and new graduate programs (degrees, subplans (tracks, concentrations, and specializations), certificates, and minors), maintenance of the IU Graduate Faculty roster, and as editor of the IU Graduate Bulletin.

Department-Specific Responsibilities

• Affords support to schools, departments, and programs in the development of graduate degrees, certificates, subplans and minors.
• Manages the review of new program proposals on behalf of the Graduate School (IU Bloomington (IUB) and regional campuses) and makes recommendations for approval to the Associate Dean.
• Tracks, and maintains a log of the approval of degrees, certificates, subplans, and minors through all relevant bodies (IUB Campus Curriculum Committee, IU Academic Leadership Council, IU Board of Trustees, Indiana Commission for Higher Education, and the Higher Learning Commission).
• Sends Student Information System (SIS) coding requests for new degrees, programs, and sub-plans.
• Attends monthly Campus Curriculum Committee meetings. Keeps UGS Recorders informed of new degrees and policies.
• Maintains, edits, updates, and assists with the publication of the University Graduate School Bulletin. Responsible for requesting, reviewing, and entering annual school/department/programs updates, verification of accuracy of updates, adding sections for newly approved degrees, proofing results, and providing final approval for publication.
• Assists the Associate Dean with the review and development of all University Graduate School academic policies.
• Maintains the roster of approved UGS Faculty. Updates Graduate Faculty information/updates on UGS website and in bulletin.
• Requests nominations for Graduate Faculty status from departmental chairs twice per year and maintains Graduate Faculty lists and works with the Office of the Vice Provost for Faculty and Academic Affairs to have updates added to the IU faculty database.
• Provides updated lists of Graduate Faculty to the University Graduate Faculty Council (GFC) and provides assistance to the GFC with elections.
• Attends monthly meetings of Graduate Faculty Council.
• Collaborates with admissions staff of UGS - Bloomington and the Office of International Admissions on admissions issues, processes and policies, and overall admissions processes.
• Works with recorders to provide guidance on day-to-day issues related to recording functions.
• Completes/approves Instructional Efforts Reports for GRAD courses.
• Schedules, plans, organizes, and leads UGS academic affairs workshops for Directors of Graduate Study and Graduate Secretaries.
• Oversees Big Ten Academic Alliance (BTAA) Traveling Scholar Program (advises/approves student admissions to the University; requests 100 percent fee remissions for incoming students; schedules courses; assigns grades to identifier courses; reports grades to home institution; and obtains grades from BTAA universities for outgoing IU students).
• Acts as Disability Services Officer in the event that a graduate student requests services (i.e., finding available services for the student).

General Responsibilities

Develops and implements programs and initiatives geared at enhancing and reinforcing the academic engagement and experiential learning capacity of the student experience. Projects programming outcomes at the program, department/division, or campus level.

Interfaces directly with students, attending student programming events and gathering satisfaction feedback from student participants to implement into future student programming initiatives and objectives.

Collaborates with staff in own department and other departments, as well as academic and campus leaders, on shared student programming goals, often coordinating funding to sponsor student programs.

Makes measurements and evaluations of effectiveness of student programs against projected outcomes; regularly prepares reports on impact to students and budget and presents to stakeholders on effectiveness and to secure funding for initiatives moving forward.

Serves on committees and performs student programming research across the field of higher education and at peer institutions to identify and recommend best practices.

Plans and coordinates communications and targeted outreach for student programming initiatives to ensure student participation and inclusion.

May provide guidance to other Student Programming Specialists; makes process recommendations to manager for improved delivery of service.

May serve on various campus or cross-functional committees to share student programming best practices.

Qualifications

• Education: Required - Bachelor's degree in education, social work, public affairs, counseling, business, or related field. Preferred - Doctoral degree in appropriate academic discipline strongly preferred.
• Experience: Required - 5 years in student services, higher education, or related field.
• Skills: Required - Proficient written and verbal communication skills. Maintains a high degree of professionalism. Demonstrates time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast-paced, dynamic environment. Seeks to acquire knowledge in area of specialty. Highly thorough and dependable. Demonstrates a high level of accuracy, even under pressure. Possesses a high degree of initiative. Ability to influence internal and/or external constituents. Develops and delivers effective presentations. Demonstrates customer service skills. Demonstrates ability to maintain confidential information. Demonstrates excellent judgment and decision-making skills. Demonstrates excellent judgment, tact, and diplomacy. Ability to build strong partnerships with students and other university departments.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Job Classification

Career Level: Advanced
FLSA: Exempt
Job Function: Student Services
Job Family: Student Programming

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

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Telephone: 812-856-1234