Assistant Controller

Position Summary

The Assistant Controller will support the Finance and Accounting function with a focus on managing the daily accounting operations, ensuring compliance and assisting with the preparation of financial statements and reports. They will maintain internal controls and support financial activities. This role also has overall control/management of the Vendor Master and has become the in-house subject-matter expert of Federal Excise Taxes (FAET).

Job Duties And Responsibilities

• Assist the Controller in developing and maintaining internal controls, policies, and procedures.
• Provide input, assistance and accuracy with the vendor master database in Oracle EBS, including adding new vendors and confirming bank payment instructions.
• Properly review and verify any requests to add vendors to the vendor master database, ensuring the integrity of the vendor master.
• Support the monthly, quarterly, and annual financial close and reporting processes, ensuring timely and accurate financial reporting in accordance with GAAP.
• Oversee the maintenance and enhancement of accounting systems, including ERP-related functions and process improvements.
• Recommend process improvements in financial systems and procedures to enhance reporting accuracy, and scalability.
• Act as lead over Sage (fixed asset accounting) and Alteryx (FAET calculations), and have significant input into utilization of Wands for Oracle (GL management).
• Coordinate with external auditors during financial and compliance audits by preparing schedules and providing documentation.
• Prepare internal financial reports and assist in analyzing variances between actual results and budgeted and forecasted figures.
• Aid multiple cost centers and subsidiaries with budget preparation.
• Participate in the employee interview process. Identify and select the most highly skilled candidate for the team. Develop a successful onboarding plan for new talent that will successfully assimilate them into their role, and the organization.
• Coach and mentor employees in a way that fosters two-way communication and will develop a best-in-class team.
• Cook up team training and development opportunities as needs are identified.
• Develop the workgroup as a team, fostering a team environment of problem-solving and continuous improvement.
• Provide opportunities to grow the team’s skillset and talents.
• Listen to the needs of employees, ensuring that all employees within the team have the tools or resources necessary to be successful.
• Engage in the performance management process, providing clear, timely, and constructive feedback to employees. Ensure appropriate documentation is in place for employment related concerns.
• Engages in Continuous Improvement projects and tasks as directed by management.
• Participate in and sustain 5S Standards.
• Miscellaneous duties as assigned.

Education/Experience & Skills

• Bachelor's degree, in Finance or Accounting required, Master's preferred, and 4-6 years practical experience in either an operating/product-driven company, public accounting company, or mix required.
• CPA preferred but not required.
• Proficiency in cost accounting, inventory accounting, and financial reporting, and experienced in assisting in financial audit preparation.
• ERP experience preferred, specifically experience with Oracle EBS strongly preferred.
• Serve as a financial advisor to the business, provide guidance on internal controls, compliance and risk mitigation.
• Maintain a high level of customer service and personal integrity.
• Ability to effectively interact directly with senior management.
• Cultivate and enhance leadership skills.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint, especially Excel.
• Operation in an ERP environment required.
• Must be able to clearly, concisely, and accurately convey ideas and information to others, both verbally and in written form.
• Must be able to communicate complex financial information to executives and other team members.
• Results driven personality but with ability to work with others diplomatically across all levels of the organization.
• Strong time management skills to ensure timely completion of financial deadlines, prioritize daily tasks, and support both routine accounting and strategic projects.
• Effective problem-solving skills to analyze financial data, resolve complex accounting issues, and improve reporting accuracy.