Assistant Controller

Job Summary

The Assistant Controller supports the Controller in overseeing the day-to-day accounting operations, month-end close execution, financial reporting readiness, and maintenance of internal controls.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or a related field.

• CPA (active or in progress) strongly preferred.

• Experience: 7+ years of progressive accounting experience, including month-end close ownership in a mid-size or scaled environment.

• Demonstrated ability to deliver close tasks on schedule with high accuracy (reconciliations, journal entries, and support).

• Experience leading accounts payable and cash disbursement cycles (holds/releases, approvals, vendor setup, payment methods, and audit-ready documentation).

• Working knowledge of internal controls over financial reporting (e.g., COSO) and experience maintaining control documentation and evidence.

• Strong stakeholder management skills with a track record of proactive follow-up, escalation, and timely external communication (auditors, vendors, banks, consultants).

• Experience with close management tools (e.g., FloQast) and ERP systems (e.g., NetSuite); strong Excel skills required.

• Prior people leadership or team-lead responsibilities preferred.

Duties And Responsibilities

• Accounting Operations, Close & Reporting Readiness:

  • Own assigned month-end close activities in accordance with the close calendar, ensuring deliverables are complete, accurate, and supported (reconciliations, journal entries, and flux explanations).
  • Maintain an accurate open-items list throughout close, including why items are open, dependencies, target resolution dates, and escalation plan.
  • Drive quality and self-review to minimize rework: ensure entries and reconciliations are review-ready before submission to the Controller.
  • Partner with FP&A and Finance leadership to support recurring reporting needs, including preparation of schedules and analysis for monthly reviews.
  • Cook up cross-functional close dependencies (e.g., HR/Payroll, IT, Operations) and proactively surface timing or data risks that could impact close.
  • Coordinate with external auditors and prepare schedules, respond timely, and ensure complete and organized supporting documentation.
  • Use and maintain close management tools (e.g., FloQast): keep tasks current, attach support, and reinforce standard work and cadence across the team.

• Accounts Payable, Cash Disbursements & Stakeholder Communication:

  • Lead a predictable weekly/bi-weekly payment cycle, including check run preparation, completeness checks (recurring/manual items), and documented holds vs. pay decisions.
  • Ensure an audit-ready approval trail for payments (check run files, changes since forecast, approver sign-off, and support for wires/ACH), including verification of critical payment details (e.g., wire instructions).
  • Monitor aging and stalled items (e.g., approvals in workflow tools) and proactively follow up and escalate to prevent late payments and downstream impacts (e.g., cash forecasting, vendor disruption).
  • Respond to internal and external inquiries (auditors, vendors, banks, consultants) with timely acknowledgement and clear next steps; drive issues to closure without requiring repeated follow-up.
  • Partner with Procurement/Operations and AP resources to maintain vendor setup integrity, resolve exceptions, and improve AP process controls and cycle time.

• Internal Controls, Documentation & Continuous Improvement:

  • Support design and execution of internal controls over financial reporting by maintaining clear documentation and retaining complete evidence for key controls (e.g., payment approvals, user access reviews).
  • Perform control-related reviews and reconciliations as assigned; identify gaps and recommend pragmatic remediation steps.
  • Maintain strong document hygiene (clear file names, organized support, and retrievable workpapers) to ensure audit readiness and efficient collaboration.
  • Drive continuous improvement by standardizing templates, checklists, and approval cadences that reduce rework and improve cycle times.

• Other Duties:

  • Perform other job-related duties as assigned to support the team and business needs.