Assistant Construction Manager

About the role

The Assistant Construction Manager supports the Construction Manager and project team in the day-to-day administration of tenant improvement, retail, and multi-site rollout projects.

Responsibilities

• Supports the Construction Manager and project team in project administration.
• Maintains control of project documentation, trackers, communication, procurement follow-up, schedule updates, landlord coordination items, submittals, RFIs, punch list tracking, and closeout documentation.
• Issuance of RFQs to general contractors and bid tracking, leveling support, and contractor comparison summaries.
• Aid in commitment documentation, including purchase orders, work orders, contract routing, and internal filing.
• Aid in landlord coordination activities, including approvals, notifications, lease-driven requirements, and compliance documentation.
• Maintain project trackers for submittals, RFIs, long-lead items, procurement milestones, change requests, financial processing, and closeout requirements.
• Organize pre-construction meetings, prepare meeting notes, and track action items through completion.
• Support the submittal and RFI processes by logging, routing, following up on responses, and maintaining accurate records.
• Monitor project schedules and updates provided by contractors and escalate risks, delays, or missing information to the Construction Manager or project lead.
• Aid in review routing and documentation of contractor change requests, including scope descriptions, pricing back-up, and schedule impacts.
• Aid in pay application and invoice processing by gathering back-up, confirming required documentation, and routing items for review and approval.
• Aid in punchlist development, distribution, follow-up, and documentation of final completion items.
• Care for closeout documentation, including as-builts, warranties, archive photography, turnover files, and client-required closeout checklists.
• Prepare project-specific and program-level status reports, trackers, logs, and summaries as directed.
• Serve as a support point of contact for contractors, landlords, consultants, and internal teams, while escalating key decisions and risk items to the appropriate lead.
• Partner with internal architecture, project management, and construction teams to keep project information current and organized across all active sites.

Requirements

• Working knowledge of construction administration and project coordination for commercial tenant improvement, retail, restaurant, or multi-site rollout projects.
• Ability to read and interpret architectural drawings, specifications, schedules, and construction documents.
• Strong organizational and time-management skills with the ability to manage multiple active tasks, deadlines, and follow-ups simultaneously.
• Strong written and verbal communication skills, with the ability to document information clearly and professionally.
• High attention to detail in trackers, meeting notes, logs, financial routing, and closeout documentation.
• Ability to follow established processes, identify gaps or missing information, and escalate issues appropriately.
• Professional and responsive approach when working with clients, contractors, consultants, landlords, and internal teams.
• Proficiency in Microsoft Office Suite and web-based project and document management systems; Procore or similar platform experience preferred.

Preferred Traits

• Highly organized and dependable.
• Strong sense of urgency and follow-through.
• Comfortable working in a fast-paced, deadline-driven environment.
• Collaborative and team-oriented.
• Able to support execution without overstepping decision-making boundaries.
• Committed to quality, responsiveness, and client service.

Work Environment

Primarily office-based with periodic travel for site walks, punchlist activities, field verification, and project coordination as needed.

What We Offer

• Competitive salary and benefits package, including Medical, Dental, Vision Insurance, Pet Insurance, 401(k), Paid Time Off and Holidays, Disability Benefits, Life Insurance, Parental Leave, and Direct Deposit.
• Opportunities for career advancement and professional development in a dynamic, supportive work environment.
• Salary: $65,000.00 to $80,000.00.