Assistant Community Manager

Position Responsibilities

• Provide administrative support to community managers assigned in the west valley/Peoria office.
• Partner with AAM’s management team to ensure compliance with city, state and federal association management laws.
• Develop a working relationship with association board and committee members.
• Oversee the compliance appeals process.
• Oversee the exterior modification (architectural) review process.
• Carry out routine tours of communities, as needed, to ensure compliance with the governing documents.
• Attend and record minutes of board and committee meetings as needed or requested.
• Communicate with owners concerning compliance and maintenance items.
• Develop and maintain open communication with vendors/contractors.
• Aid in the preparation and review of project proposals.
• Aid in the update of association disclosure packages.
• Aid in the association’s monthly financial process.
• Aid in maintaining accurate and current association records.
• Maintain BoardVue daily with pertinent information for the community including tasks, disclosure documents, records, etc., ensuring tasks are completed or do not expire.
• Aid in the draft and preparation of annual budgets.
• Meet deadlines for both association and governing document requirements and internal AAM initiatives.
• Offer support to associations in the absence of their community manager due to PTO or vacancies.
• Perform other duties as directed.

Knowledge, Skills & Abilities

• Strong computer software and internet proficiency.
• Excellent interpersonal skills including positive written and verbal communication abilities.
• Ability to handle multiple tasks simultaneously, establish priorities and meet deadlines.
• Exceptional organizational and tracking skills.
• Proficiency in utilizing Outlook.
• Proven customer service experience, with a strong emphasis on problem resolution.
• Ability to prepare and process high volumes of administrative and customer service tasks accurately.
• Ability to function efficiently in a fast-paced environment.
• Ability to interact and work positively and effectively with staff at all levels.
• Advanced communication skills (both verbal and written), and the ability to communicate with all levels of management, staff, residents, board and committee members and vendors/contractors.
• Ability to work collaboratively and cooperatively within the department as well as with other departments.

Physical Demands & Work Environment

• Sitting and standing for moderate periods of time.
• Utilizing personal automobile for commuting to and from assigned communities.
• Walking or driving through communities to inspect common areas per management contract or as needed.