Assistant Closing Paralegal

About the role

Holliday Ingram’s mission is for everyone in South Carolina to experience a closing done right. The company puts clients first by communicating well, proactively solving problems, and honoring their momentous occasion. It is a relationship‑driven firm that invests in relationships, not just results, and values employee voice and growth. As an Assistant Closing Paralegal, you will assist the Closing Attorney and Closing Paralegal in preparing legal documents and gathering documents necessary to conduct real estate closings, as well as perform some post‑closing administrative duties.

Responsibilities

• Prepare legal documents, including engagement letters and/or seller information form.
• Submit and receive engagement letter and/or seller information form using company software.
• Follow‑up and gather documents from clients, agents and third parties to prepare for closing.
• Open files using company software in a timely manner following firm guidelines.
• Conduct phone calls and emails in a professional manner and return them in a timely manner.
• Gather and print payoffs, HOA property management documents, and/or invoices.
• Coordinate and schedule closings with all parties involved.
• Send out final title policies and original recorded documents to buyer and/or lender.
• Other duties as assigned.

Requirements

• 1+ years of customer service experience with related work experience in a professional setting.
• High school diploma or equivalent.
• Strong written communication skills, including clear and structured documents.
• Effective verbal communication, ensuring clarity and accuracy.
• Active listening, with attention to understanding and asking questions when needed.
• Ability to remain calm and respectful, adapting communication as needed.
• Attention to detail and ability to identify issues.
• Strong problem‑solving and critical thinking skills.
• Ability to apply learned knowledge to new situations.
• Proactive in helping others.
• Ability to manage equipment and materials as needed.
• Familiarity with databases or ability to learn to manage large data sets.
• Proficient in Microsoft Office Suite.

Benefits

• Highly competitive wages
• Group health insurance (including vision, dental and LTD)
• 401K
• Paid time off and holidays
• Collaborative work environment
• Growth opportunities
• Other great perks