Assistant Closing Paralegal

About the role

Ready to join a team that leads with purpose? We believe the right people make all the difference. When you join Holliday Ingram, you’re joining a team that puts people first, leads with integrity and kindness, celebrates milestones, believes work should be meaningful and joyful, invests in relationships, and values your voice and growth. Holliday Ingram’s mission is for everyone in South Carolina to experience a closing done right. The company puts clients first by communicating well, proactively solving problems, and honoring their momentous occasion, aiming to deliver the highest level of trust, personalized service, and client satisfaction. Holliday Ingram’s core values are: Loves Through Service, Listens with Humility, Leads in Integrity. As a relationship‑driven firm, Holliday Ingram is seeking a dedicated team member to join as an Assistant Closing Paralegal. The role assists the Closing Attorney and Closing Paralegal in preparing legal documents, gathering necessary documents for real estate closings, and performing post‑closing administrative duties.

Responsibilities

• Prepare legal documents, including engagement letters and/or seller information form.
• Submit and receive engagement letter and/or seller information form using company software.
• Follow‑up and gather documents from clients, agents and third parties to prepare for closing.
• Open files using company software in a timely manner following firm guidelines.
• Conduct phone calls and emails in a professional manner and return them in a timely manner.
• Gather and print payoffs, HOA property management documents, and/or invoices.
• Coordinate and schedule closings with all parties involved.
• Send out final title policies and original recorded documents to buyer and/or lender.
• Other duties as assigned.

Requirements

• 1+ years of customer service experience with related work experience in a professional setting.
• High school diploma or equivalent.
• Strong written communication skills, including clear and structured documents.
• Effective verbal communication, ensuring clarity and accuracy.
• Active listening, with attention to understanding and asking questions when needed.
• Ability to remain calm and respectful, adapting communication as needed.
• Attention to detail and ability to identify issues.
• Strong problem‑solving and critical thinking skills.
• Ability to apply learned knowledge to new situations.
• Proactive in helping others.
• Ability to manage equipment and materials as needed.
• Familiarity with databases or ability to learn to manage large data sets.
• Proficient in Microsoft Office Suite.

Compensation & Benefits

Holliday Ingram offers highly competitive wages, group health insurance (including vision, dental and LTD), 401(k), paid time off and holidays, along with a collaborative work environment, growth opportunities, and other great perks.