Assistant City Secretary

About the role

The City of Bastrop is seeking a highly organized, detail-oriented, and customer-focused professional to serve as their next Assistant City Secretary. This position is ideal for someone passionate about public service, municipal government, and ensuring transparency, accountability, and excellence in local government operations.

Responsibilities

• Supporting City Council, Board, and Commission meetings by preparing agendas, meeting packets, official notices, ordinances, resolutions, contracts, minutes, and other official documents.
• Aiding in the preparation, recording, transcription, publication, and maintenance of official meeting records while ensuring compliance with the Texas Open Meetings Act.
• Administering the City's records management program, including electronic document management, records retention, and authorized records destruction in accordance with Texas law.
• Maintaining official records, technical files, and the City's Code of Ordinances.
• Cooking public meeting notices, legal postings, and official publications.
• Assisting with the administration of municipal elections, including candidate filings, election notices, ballot preparation, early voting coordination, and canvassing procedures.
• Processing requests under the Texas Public Information Act.
• Reviewing and processing City licenses and permits.
• Conducting research and preparing reports, correspondence, and administrative documents.
• Assisting with departmental budgeting, special projects, and administrative initiatives.
• Maintaining confidential files, calendars, correspondence, and departmental records.
• Providing notary services for official City business and the public.
• Providing exceptional customer service by responding to inquiries from City Council, City staff, residents, and representatives of local, state, and federal agencies.
• Resolving customer service concerns with professionalism, discretion, and sound judgment.
• Performing other related duties as assigned.

Requirements

• High School diploma or GED equivalent.
• Bachelor’s Degree in Business Administration, Public Administration, or related field is preferred.
• Three (3) years of progressively responsible municipal government experience; or an equivalent combination of education and experience.

Qualifications

• Strong customer service skills and professionalism.
• Strong written and verbal communication skills.
• Effective public speaking and presentation skills.
• Excellent organizational and time management abilities.
• Experience maintaining confidential records and official documents.
• Knowledge of records management principles and document retention practices.
• Knowledge of Rosenburg's Rules of Order for meetings.
• Knowledge of municipal election laws and procedures.
• Ability to interpret and apply federal, state, and local laws, regulations, policies, and procedures regulating city government.
• Proficiency with Microsoft Office applications and electronic records management systems.
• A commitment to professionalism, integrity, and outstanding public service.

Skills

• Customer Service
• Communication
• Public Speaking
• Time Management
• Records Management
• Election Law
• Laws & Regulations
• Microsoft Office
• Public Service

Benefits

The City of Bastrop offers a comprehensive benefits package that includes:

• Mandatory retirement plan through Texas Municipal Retirement System (TMRS) at a 7% employee deposit rate with a municipal matching ratio of 2:1 at retirement.
• Voluntary 457 plan.
• Comprehensive medical coverage.
• Health Savings Account (HSA).
• Life insurance.
• Paid vacation.
• Paid sick leave.
• 13 paid holidays.
• The City pays 100% of employee medical and dental insurance and contributes 50% to dependent coverage.

Pay

$68,057 - $77,000 DOQ

Schedule

This position is designated as an on-site role requiring regular attendance during normal business hours: Monday through Friday 8:00 a.m. – 5:00 p.m. Regular and dependable attendance is an essential function of this position.