Assistant Business Administrator - Finance

Department: Chemistry

Responsibilities

• Assist the Business Administrator in managing the college’s financial, budgetary, and payroll operations.
• Provide financial support to the Office of the Dean.
• Review and certify all expenditure and income documents for the college, serving as certifying signature authority in the Business Administrator’s absence.
• Review and approve the reconciliation of accounting records; assist departmental staff with complex accounting issues.
• Authorize expenditures and administer the budget for the Office of the Dean, supervising reconciliation of the Dean’s cost centers.
• Assist with budget planning, projections, and analysis; supervise annual budget preparations for the college.
• Oversee development and maintenance of the college’s financial databases.
• Prepare financial reports for the college.
• Provide training and support to departmental administration and staff on financial, budgetary, and payroll matters.
• Review contracts for compliance with university policies and procedures.
• Represent the college on behalf of the Business Administrator as required.
• Perform other job‑related duties as assigned.

Requirements

• Thorough understanding of both theoretical and practical aspects of an analytical, technical, or professional discipline, typically obtained through a formal, directly job‑related four‑year degree or an equivalent in‑depth specialized training program.
• Minimum of three (3) years of directly job‑related experience.
• All positions are security‑sensitive and require a criminal history check.

Preferred Qualifications

• Experience with post‑award administration.
• Education may be considered in lieu of experience, and vice versa.