Assistant Auditor - School Finance

Essential Functions

• Account Setup and Management: Manage the creation of funds in MUNIS (the district's accounting system) for the school department using UMAS(Uniform Massachusetts Accounting System) guidance. Ensure that all newly created accounts are in alignment with the DESE (Department of Elementary and Secondary Education) Chart of Accounts and UMAS Chart of Accounts.
• Journal Entries and Compliance: Review and manage the processing of journal entries for the school department, ensuring they meet UMAS standards. Provide assistance to the school department's fiscal employees and managers regarding grants, accounts payable, and the auditor's office functions.
• Grant System Development and Education: Collaborate with the city's Quality Tech team to develop a streamlined grant management system to support school employees. Educate school staff on processes related to grants and accounts payable by creating and distributing relevant forms and posting them on the city auditor's website.
• Schedule 19 Reporting: Complete and submit Schedule 19, which shows city-side costs absorbed for school functions, on an annual basis to the school's central office and DESE.
• Liaison Role: Act as the primary liaison and representative of the City Auditor's Office for the school department, particularly to the School CFO and central staff. Serve as the sole point of contact for questions and processes that require adherence to Massachusetts General Laws (MGLs) for both city and DESE standards (Chapter 40, 44, 70, 603).

Key Responsibilities

• Manage the creation of funds in MUNIS (the district's accounting system) for the school department using UMAS(Uniform Massachusetts Accounting System) guidance. Ensure that all newly created accounts are in alignment with the DESE (Department of Elementary and Secondary Education) Chart of Accounts and UMAS Chart of Accounts.
• Review and manage the processing of journal entries for the school department, ensuring they meet UMAS standards. Provide assistance to the school department's fiscal employees and managers regarding grants, accounts payable, and the auditor's office functions.
• Collaborate with the city's Quality Tech team to develop a streamlined grant management system to support school employees. Educate school staff on processes related to grants and accounts payable by creating and distributing relevant forms and posting them on the city auditor's website.
• Complete and submit Schedule 19, which shows city-side costs absorbed for school functions, on an annual basis to the school's central office and DESE.
• Act as the primary liaison and representative of the City Auditor's Office for the school department, particularly to the School CFO and central staff. Serve as the sole point of contact for questions and processes that require adherence to Massachusetts General Laws (MGLs) for both city and DESE standards (Chapter 40, 44, 70, 603).