Assistant/Associate Director, Pre-Award, Proposal and Award Management

About the role

The Assistant/Associate Director promotes the Office of Research Service’s mission of providing excellent customer service for research projects with an overall focus on high levels of quality of work and departmental interaction.

Responsibilities

• Responsible for reviewing, authorizing, and submitting proposals on behalf of the university to a wide range of funding sponsors.
• Ensures proposals are submitted in accordance with university policy and in compliance with sponsor requirements to optimize likelihood of funding.
• Advises faculty and departmental administrative staff on funding opportunities and administrative strategies for the preparation of successful grant/contract proposals.
• Responsible for binding the university to terms and conditions for funded research grants, contracts, and ancillary agreements.
• Collaborates with contract administrators and provides guidance on terms and conditions for subawards and non-monetary agreements.
• Communicates with regulatory offices, to ensure requirements are met for sponsored research activity; maintain all proper and necessary documentation.
• Serves as a liaison between funding sponsors and faculty.
• Reviews and submits final non-financial reports.
• Maintains current working knowledge of federal and non-profit sponsor policies to ensure the responsible conduct of research at Penn and advise faculty and departmental administrative staff accordingly.
• Regularly meet with faculty and administrators to ensure service needs are met and serve as subject matter expert.
• Identifies training needs and develops and delivers training materials to meet those needs in a variety of formats, including individual trainings and group sessions.
• Develop, manage, and deliver university-wide instructor led and web based sponsored projects training course offerings.
• Ensure training materials and content are maintained and consistent with federal, state, city, and sponsor compliance requirements.

Qualifications

• Bachelor Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
• Ability to work independently, under the pressure of deadlines, demonstrate attention to detail and a proactive work style.
• Experience with federal/non-federal sponsors and University guidelines/policies is strongly preferred.
• Work effectively in a highly matrixed and decentralized environment with the ability to navigate through ambiguity and demonstrate appreciation and support for inclusion and belonging in a constantly evolving academic/higher education environment.

Skills

• Excellent communication and interpersonal skills.
• Strong organizational and project management skills.
• Knowledge of federal and non-profit sponsor policies.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite.

Benefits

The University of Pennsylvania offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Pay

$77,330.00 - $88,000.00 Annual Rate

Schedule

Full-time, Monday through Friday, 8:30 AM – 5:00 PM.