Assistant-Administrative Part-time

About the role

This role provides essential administrative and clinic support in a fast-paced outpatient urology environment. The individual will work closely with providers, nurses, and clinic staff to support daily operations and patient care.

Work schedule

Monday–Friday, 8:00 AM–4:30 PM; up to 24 hours per week. On-site with potential to move to a hybrid schedule in the future.

What success looks like

• At 3 Months: Working independently with mentor support; understanding clinic workflows and priorities
• At 6 Months: Fully independent in assigned responsibilities; confidently managing daily administrative and clinic tasks
• At 12 Months: Independently handling responsibilities while expanding skills; taking on new tasks; identifying opportunities and making recommendations for process improvements

Key responsibilities

• Making pre-operative reminder calls for clinic cultures
• Locating and managing clinic images and documentation
• Providing administrative support to the Riley Urology Clinic
• Assisting providers, nurses, and clinical team members as needed
• Performing additional tasks as assigned to support clinic operations
• Managing priorities effectively in a busy clinical setting

Skills & qualifications

• Highly organized, reliable, and responsive
• Strong team player who works well with clinical and administrative staff
• Ability to identify issues and prioritize tasks based on urgency and importance
• Medical Assistant (MA) experience or medical office experience is a plus
• Comfort working in a fast-paced, patient-focused environment

Administrative support functions

• Provides basic administrative and technical support to leaders and teams
• Manages calendars, schedules, and meeting coordination
• Coordinates travel arrangements when applicable
• Processes invoices and handles routine inquiries
• Addresses basic administrative and technical issues with general guidance

Required qualifications

• High School Diploma or GED required
• 0–3+ years of relevant experience required; previous administrative experience preferred
• Basic proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel
• Ability to work effectively in a fast-paced, complex, and matrixed organization
• Strong organizational skills with the ability to manage multiple priorities