Assistant, Administrative-I

About the Role

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.

Responsibilities

• Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short-term leasing agreements, tracking and reviewing milestones of lease agreements, and updating as needed in SLIM or One World
• Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keeping vehicle titles and auto insurance current, drafting documents and reports for management, and providing updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

Requirements

• High school diploma or equivalent; some college or professional school preferred
• 2-4 years administrative office experience in a fast-paced environment
• Knowledge of administrative and clerical procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and web-based input software
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task, and demonstrate initiative