Assistant, Administrative

Job postings are removed from advertising at 12:00 A.M. on the closing date (e.g., at midnight on the day before the closing date). Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01 Number of openings: 1. Position closes October 1, 2026.

About the role

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area. As a community college committed to our mission, we seek to recruit and retain a workforce that values intellectual curiosity and innovative teaching, is attracted by the college's mission to promote equitable access to educational opportunities, cares about student success and collaborates on strategies to facilitate success for populations including first‑generation college students, low‑income students, and students from underserved communities, focuses on student academic achievement and postgraduate outcomes, welcomes difference and models respectful interaction with others, and engages with the community both within and outside of ACC. Disclaimer: This position is set to end on April 1st, 2027 and is subject to review and re‑evaluation based on the organization's fiscal year planning. Continued employment beyond this date is not guaranteed and will depend on factors such as business needs, budget allocations, and performance evaluations. The organization reserves the right to modify, extend, or discontinue the position at its discretion at any time prior to this date.

Responsibilities

• Support Business Services Office operations by performing administrative duties including document management, supplier maintenance, stale check processing, preparing correspondence and reports, maintaining departmental records, supporting outreach efforts, and coordinating internal and external communications.
• Maintain accurate electronic files and departmental records using established procedures and standard naming conventions within Box, DebtBook, Asana, and other departmental systems.
• Provide customer service and respond to inquiries from internal and external business partners or routing inquiries to appropriate departments.
• Assist with departmental projects, outreach efforts, operational initiatives, and business continuity activities.
• Utilize task management and financial systems to track assignments, maintain documentation, and ensure timely completion of deliverables.
• Assist