Assistant Administration Manager, New York

Job Responsibilities

• Handle semi-annual filings under the Foreign Agents Registration Act (FARA).
• Manage medical insurance enrolment/termination, including the annual enrolment exercise.
• Manage pension enrolment/termination, monthly statements, quarterly reports, and the annual census.
• Cook up visas and related matters for expatriate staff.
• Provide general administrative and office management support for the New York Office and Hong Kong Centre, including coordinating with building maintenance and third-party service providers to keep the office operational.
• Provide office administration support for a small in-person office.
• Ensure compliance with Council policies and applicable local regulations.
• Ensure Financial Guidelines are properly followed and executed.
• Perform full-cycle bookkeeping in accordance with corporate guidelines.
• Support month-end close, perform account reconciliations, and prepare payroll data.
• Own accounts payable (AP) and accounts receivable (AR) processes.
• Cook up payroll processing and related filings.
• Manage employee expenses and reimbursements.
• Manage vendors and maintain vendor records.
• And to perform any other duties as assigned by supervisor.

Job Requirements

• Bachelor’s degree, preferably in Business Administration or a related discipline.
• Minimum 10 years of relevant experience in both office administration and accounting roles.
• Accounting experience with knowledge of accounts payable, including federal/state payroll withholding taxes.
• Excellent written and spoken English.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Strong communication and interpersonal skills; effective team player.
• Independent, well-organized, self-motivated, and detail oriented.
• Experience as the sole or primary accounting/bookkeeping person in a small office.
• Able to work on-site 5 days a week in Midtown Manhattan.
• Marketing experience is an advantage.
• Proficiency in Chinese is an advantage.

Remuneration and Benefits

Remuneration and Benefits: Salary will be commensurate with qualifications and experience. A competitive compensation package will be offered to the right candidate.