Assist. Contract Administrator

About the role

The Assistant Contract Administrator supports the contract management team by assisting with the administration, tracking, and maintenance of contracts related to transit security and community-based outreach services. Working under the guidance of senior contract staff, this position helps ensure contracts remain compliant, well-documented, and effectively monitored.

What you would do in this job

• Assists in the administration of contracts between the Council and its service providers, including maintaining accurate records and tracking key milestones and deadlines.
• Reviews and processes vendor insurance certificates, bonds, and related compliance documentation.
• Supports the drafting and review of contract amendments under the direction of senior staff.
• Tracks and documents vendor performance data; compiles reports and summarizes findings for review.
• Assists with invoice review and processing, verifying accuracy and compliance with contract terms.
• Responds to routine vendor and internal inquiries, escalating complex issues to senior staff.
• Supports the preparation of request for proposals (RFP) documents and bid specifications.
• Participates in field audits, data collection, and quality assurance activities as assigned.
• Assists in developing and maintaining contract management tracking tools and databases.
• Supports training coordination and documentation for project managers and business units.

Minimum qualifications

Education and Experience Requirements: Any of the following combinations of experience with progressively responsible administration experience in areas of administering vendor contracts, purchasing and project management experience, grants, or compliance.

• High school diploma/GED with six (6) years of experience
• Associate degree with four (4) years of experience
• Bachelor's degree with two (2) years of experience

Knowledge, Skills and Abilities

• Knowledge of contract preparation and administration in the specific contract area.
• Knowledge of principles, practices, processes and laws related to general liability in the State of MN; federal, state and local laws and regulations pertaining competitive procurement practices.
• Strong attention to detail and ability to review documents for accuracy.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Good verbal and written communication skills.
• Ability to work collaboratively in a team environment.
• Ability to read, analyze and interpret professional journals, technical procedures and government regulations.
• Ability to write reports, business correspondence and procedure manuals.
• Ability to manage multiple tasks and meet deadlines.
• Ability to effectively prepare and present information and respond to questions from diverse groups of customers or clients.
• Ability to calculate figures in amounts such as discounts, interest and percentages.