Asset Acquisitions Manager

Brief Job Description

Performs moderately complex managerial work administering statewide asset inventory and acquisition operations for Texas Health and Human Services. Manages daily activities of the assigned business function; establishes goals, schedules, priorities, and performance standards; develops and evaluates policies and procedures; monitors compliance; and prepares management and productivity reports. Oversees asset acquisition, tagging, system entry, physical inventory, reconciliation, and quality‑control activities. Coordinates with internal and external stakeholders to maintain accurate asset records and operational readiness. Plans and monitors assigned resources and budget activities and supervises the work of others. Works under general supervision, with limited latitude for the use of initiative and independent judgment.

Essential Job Functions

• Statewide Asset Inventory and Acquisition Operations (25%) – Manages statewide asset inventory and acquisition activities throughout the asset lifecycle, including receipt, tagging, assignment, transfer, physical inventory, reconciliation, and disposition support. Develops and approves work schedules, priorities, and standards for physical asset scanning and related inventory activities across Texas. Coordinates acquisition and inventory needs with Asset Management, Finance, Procurement, Information Technology, Facilities, Logistics, and program areas to support operational readiness.
• Inventory Systems, Data Integrity, and Quality Control (20%) – Ensures timely and accurate entry and maintenance of asset records, including asset tags, serial numbers, locations, custodians, and related transaction information in CAPPS, SPA, VAT, and other applicable systems. Performs and oversees quality‑control reviews of system entries, inventory documentation, and employee work products. Analyzes inventory data and reports to identify discrepancies, trends, missing assets, duplicate records, control weaknesses, and corrective actions.
• Staff Leadership and Performance Management (20%) – Manages day‑to‑day staff activities, assigns and reviews work, establishes expectations, and monitors workload, productivity, and service quality. Provides training, coaching, and technical guidance; develops staff development plans; and supports a respectful, inclusive, and accountable work environment. Reviews and approves documents and reports developed by employees to ensure professional quality, appropriate content, consistency, accuracy, and responsiveness.
• Compliance, Reconciliation, and Problem Resolution (15%) – Monitors compliance with applicable laws, rules, policies, procedures, internal controls, and asset management requirements. Investigates and resolves asset discrepancies, losses, tagging issues, location variances, and reconciliation exceptions; develops and monitors corrective action plans. Serves as a primary operational contact for inventory reviews, audits, inspections, and requests for supporting documentation.
• Policy, Process Improvement, and Stakeholder Coordination (10%) – Develops, evaluates, and implements policies, procedures, guidance, tools, and training materials for asset inventory and acquisition operations. Identifies areas of needed change and leads process improvements that strengthen accountability, efficiency, data quality, and customer service. Provides technical expertise and communicates effectively with HHS and DSHS programs, leadership, oversight entities, vendors, and other stakeholders.
• Budget, Reporting, and Administrative Management (10%) – Assists with planning, evaluating, and monitoring budget requests and expenditures for the assigned business function and recommends adjustments as needed. Prepares and reviews management, productivity, compliance, and inventory‑status reports, dashboards, briefings, and presentations. Performs human resources and other administrative actions necessary to manage the assigned function. May participate in agency emergency‑management response and continuity‑of‑operations activities, including working alternate hours or locations when required.

Knowledge, Skills, and Abilities

• Knowledge – Asset management, inventory control, acquisition, reconciliation, internal controls, and records accuracy practices; applicable local, state, and federal laws and regulations; public administration and management principles; supervisory and management practices, including workload planning, staff development, performance management, and quality assurance.
• Skills – Proficiency in CAPPS, SPA, VAT, Microsoft Office applications, and other applicable inventory or reporting systems; analyzing data, evaluating reports, identifying control weaknesses, resolving discrepancies, and developing practical corrective actions; planning and organizing statewide operational activities, managing competing priorities, and meeting deadlines; communicating clearly and professionally, preparing reports and presentations, and collaborating with diverse internal and external stakeholders.
• Abilities – Establish goals and objectives; develop schedules, priorities, standards, policies, and procedures; evaluate program outcomes; manage asset operations and supervise staff; exercise sound judgment while maintaining confidentiality and accountability; locate, scan, tag, and verify physical assets; work safely in offices, warehouses, storage areas, and other inventory locations.

Initial Screening Criteria

• Experience in asset management, inventory control, property management, logistics, procurement, warehouse operations, accounting controls, or a closely related operational function.
• Experience leading or supervising employees, projects, or operational work activities.
• Experience using automated business systems and spreadsheets to maintain records, reconcile data, analyze results, or prepare management reports.
• Experience interpreting and applying policies, procedures, laws, rules, or internal controls.

Preferred Criteria

• Graduation from an accredited four‑year college or university.
• Experience managing statewide or multi‑site asset inventory operations in a large, complex organization.
• Experience with State of Texas property‑accountability requirements and CAPPS, SPA, or VAT.
• Experience preparing for or responding to audits, inspections, annual physical inventories, or certification activities.
• Experience developing procedures, training staff, improving business processes, and resolving complex inventory discrepancies.

Benefits

Comprehensive benefits package includes 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time‑off benefits, numerous opportunities for career advancement, and more. Additional details are available on the “Benefits of Working at HHS” webpage.

Pay

Salary range: $5,098.66 – $6,701.75 per month (pay frequency: monthly). Salary Group: TEXAS‑B‑23.

Schedule

• Shift: Day
• Telework: Eligible (subject to business needs and management directives; requires reliable personal internet and a secure workspace).
• Travel: Up to 30% (including occasional extended hours and flexibility in work hours).
• Employment type: Regular, full‑time, exempt.

Additional Information

Some travel and flexibility in hours may be required, including occasional extended hours. Work may be performed indoors and outdoors and around moving vehicles, equipment, dust, noise, temperature changes, and storage or warehouse conditions. Must be able to safely lift and carry up to 40 pounds and push or pull up to 100 pounds, with or without reasonable accommodation. Physical tasks may include reaching, bending, grasping, sitting, standing, walking, twisting, kneeling, stooping, climbing stairs or ladders, and navigating tight spaces to locate and verify assets. Attendance must comply with agency leave and attendance policies. Employment offers depend on available budgeted funds; salary will be set per budget limits, HHSC starting salary guidelines, and within the posted range. Selected candidates must successfully complete required background, due‑diligence, and reference checks. The position may be eligible for telework, subject to state and agency policies and supervisor discretion.