Assessment Coordinator (Contingent II - Grant Funded)

About the role

The Assessment Coordinator supports the day-to-day operations of the Title III program, executing programs with oversight from a director or advisor. They assist in program planning and development, interpret, monitor, and analyze information regarding operating policies and procedures, administer budgets, and coordinate academic and/or staff personnel matters.

Responsibilities

• Data Collection and Analysis
• Collect, enter, and analyze data on student success, retention, and graduation rates to support institutional research goals.
• Gather and evaluate data on academic programs, enrollment trends, and institutional effectiveness.
• Develop and maintain databases and data management systems for Title III and institutional research.
• Conduct data entry into the internal budget management system for contractual, travel, and financial documents.
• Design and conduct research studies that support assessment activities across the university.
• Conduct student outcomes assessment surveys and analyze results.
• Prepare a data calendar for the unit that explicates when and what kind of data needs to be collected.
• Assessment and Evaluation
• Career: Coordinate and oversee Title III assessment efforts in alignment with institutional goals.
• Develop and implement assessment plans, strategies, and procedures for Title III initiatives.
• Conduct program reviews and evaluate the effectiveness of Title III activities.
• Analyze assessment data and produce reports and recommendations for continuous improvement.
• Affiliate: Assist in coordinating and facilitating external evaluations and site visits, including serving as a primary point of contact for external evaluators.
• Prepare materials and documentation required for external evaluations and site visits.
• Implement recommendations and action plans resulting from external evaluations.
• Implement a program assessment calendar of activities to be performed on a cyclical basis for all focus areas.
• Strategic Planning and Decision Support
• Provide data-driven insights and recommendations to inform institutional decision-making processes.
• Collaborate with departments and committees to align assessment efforts with Title III and university goals.
• Provide insight into initiatives for annual grant year meetings with the Provost.
• Assist in creating infrastructure for departments and schools through Title III initiatives within Bowie State University.
• Facilitate the incorporation of assessment outcomes and results into the institutional planning process.
• Grant Management and Reporting
• Aid in coordinating and managing Title III grant activities and initiatives.
• Ensure compliance with grant requirements and federal regulations throughout all phases of program execution.
• Prepare and submit required reports and documentation to the Title III Director, including the Annual APR, Semi-Annual Reports I & II, and Phase II Plans.
• Maintain Title III initiatives and evaluate their impact on student success and institutional effectiveness.
• Provide monitoring and evaluation services for assigned Title III activities.
• Provide technical assistance for assigned Title III activities.
• Collaboration and Communication
• Collaborate with Activity Directors and Points of Contact (POCs) across the institution to promote a culture of assessment and ensure program impactfulness.
• Communicate assessment results and recommendations to senior leadership, activity directors, POCs, and the Title III team.
• Serve as a liaison between Activity Directors and the Title III Director.
• Represent the institution at conferences, meetings, and professional events related to Title III, assessment, data analytics, and institutional effectiveness.
• Aid in content creation for masterclasses, workshops, training sessions, and the annual retreat for Activity Directors and POCs.
• Affiliate: Assist in expanding the Teams ecosystem by creating new hubs and channels for the Title III community and department.
• Serve on standing and ad hoc committees as assigned.
• Professional Development and Training
• Develop and promote indirect and quantitative assessment methodologies, data analysis, and data-driven decision-making.
• Provide guidance and support to Activity Directors and POCs on assessment practices and strategies.
• Stay current with best practices and trends in assessment and institutional effectiveness.
• Participate in professional development opportunities closely aligned with assessment and/or data analytics.
• Policies and Procedures
• Participate in developing and implementing policies and procedures related to assessment and institutional effectiveness.
• Affiliate: Assist with program evaluation and reviews in compliance with university and federal standards.
• Ensure initiatives’ compliance with the Department of Education, University System of Maryland, Bowie State University, and the Title III department.

Qualifications

• Bachelor’s degree in Business Administration, Education, Data Analytics, or a closely related field required.
• Minimum of three (3) years of experience in a higher education setting or comparable public service environment, with demonstrated expertise in grant or account management, assessment, evaluation methodology, and institutional effectiveness.
• Master’s degree strongly preferred.

Skills

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Excel and Access.
• Experience with data management and analysis tools.
• Ability to work independently and manage multiple tasks.
• Knowledge of federal regulations and compliance requirements.

Benefits

Includes medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave and annual leave; 10 paid holidays per year, tuition remission and supplemental retirement.