ASPIRE Administrative Coordinator

This role supports the ASPIRE Program Director and team with daily administrative tasks, projects, meetings, events, communication, and reporting. The Administrative Coordinator must be organized, dependable, detail-oriented, and able to communicate well with staff, partners, and funding sources.

Responsibilities

• Help manage the ASPIRE Program Director’s calendar, including scheduling meetings, planning meetings, supporting program events, and coordinating other activities
• Follow up on deadlines, tasks, and commitments to help keep work moving forward
• Create and maintain simple systems to track tasks, projects, and program data
• Coordinate program meetings and events, including calendar invites, communications, refreshments, agendas, meeting notes, action items, room setup, and support from CFS’s Marketing & Development Department when needed
• Help create and send presentations, event flyers, and other written or digital materials for internal and external audiences
• Complete general office tasks such as ordering supplies, greeting staff and visitors, booking speakers and venues, and ordering food or supplies for events
• Help with other tasks or new projects as requested by the ASPIRE Program Director or ASPIRE team members

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Requirements

• Must have a valid driver’s license and reliable transportation that meets CFS Driver Policy
• Travel is required to provide services in different settings and to attend agency meetings, events, and trainings

Please note this job description is not designed to cover or contain an all-inclusive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change due to business needs at any time with or without notice.

Pay

$1 per hour Language Differential (eligible languages include: Cape Verdean Creole, Haitian Creole, Portuguese, Spanish or ASL). Child & Family Services carefully considers a wide range of factors when determining compensation including, but not limited to, prior experience, education, certification(s), license(s), skills and expertise, location, internal equity and other factors that are job related and consistent with business need. Depending on role eligibility, your offer may include a bonus or other incentives.