Artist Manager Assistant

Responsibilities

• Administrative and Organizational: Managing and maintaining a high-volume calendar, scheduling appointments and meetings, phone calls, emails, and other forms of communication; organizing and maintaining files and documents.
• Artist and Project Coordination: Assist in coordinating artist projects including album releases, tours, promotional campaigns, television appearances, brand partnerships, and special events; track project timelines and ensure deadlines are met across multiple stakeholders; maintain artist schedules and communicate schedule updates to internal and external teams; coordinate logistics for recording sessions, rehearsals, photoshoots, video shoots, press appearances, and events.
• Tour and Live Event Support: Assist with advancing local shows and appearances; coordinate hospitality, credential requests, guest lists, and ticketing needs; liaise with tour managers, production teams, promoters, venues, and booking agencies; support artist appearances, showcases, premieres, and industry events.
• Team and Industry Communication: Serve as a point of contact between management, agents, attorneys, business managers, publicists, record labels, publishers, and other partners; maintain contact databases and distribution lists; draft professional correspondence on behalf of management and artists.
• Travel Management: Coordinate complex domestic and international travel itineraries; monitor travel schedules and proactively resolve travel-related issues; assist with passport, visa, immigration, and travel documentation requirements when needed.
• Business Operations: Prepare meeting agendas and take detailed notes during internal and external meetings; track action items and follow up to ensure completion; assist with expense reporting, invoice tracking, and vendor payments; maintain organized digital filing systems and project documents.
• Social Media and Digital Support: Monitor artist social media accounts for urgent matters and opportunities; assist with content scheduling and digital asset organization; track social media trends, cultural moments, and artist-related news.
• Research & Strategic Support: Conduct research on potential opportunities, partnerships, sponsorships, media outlets, festivals, and industry trends; prepare briefing materials for meetings, interviews, media appearances, and industry events; monitor competitive artist activity and industry developments.
• Personal Support: Coordinate personal appointments and lifestyle management needs when required; handle confidential personal matters with professionalism and discretion; assist with special projects and personal requests on behalf of artists and management.

Qualifications

• Minimum 1+ years of industry experience required, prior experience in artist management, music, entertainment, live events, talent representation, or a related field.
• Highly organized with an impeccable attention to detail, follow-through and sense of urgency.
• Strong communication skills and a high level of professionalism.
• A positive and enthusiastic attitude, with a can-do approach to challenges.
• Able to handle sensitive and confidential information with the utmost professionalism and discretion.
• Exceptional multitasking abilities and effective problem-solving skills.
• A valid driver’s license and vehicle is required.
• Proficiency in Google Workspace, Microsoft Office, and project management tools.
• Able to work effectively in high-pressure environments and adapt quickly to changing priorities.
• Strong written and verbal communication skills.
• Passion for music, entertainment, and artist development.