Area Plant Office Administrator

What You’ll Do

• Collaborate. Provide assistance for all plant administrative activities across the area of responsibility, including maintaining detailed documentation of plant administrator procedures specific for each location, participating in the development and implementation of a best practice for plant administrators, and ensuring that locations comply with established internal control policies and procedures for the region.
• Cookier Customer Orders. Weigh customer trucks, provide timely and accurate tickets to customers, and ensure the smooth flow of traffic across the scales. Assist in the coordination of truck dispatch orders to ensure maximum efficiency. Verify tickets are numbered and dated. Ensure time accuracy and that customer trucks leave the yard properly loaded.
• Perform Daily Plant Duties. Perform a variety of daily administrative plant duties as required by the plant manager or region accounting (e.g. purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs, and running local reports for plant manager).
• Prepare Monthly Financial Information. Prepare month-end closing information for Accounting based on the current closing schedule. Prepare detailed analyses of monthly margin and cost statements as requested by location management. Reconcile time cards for all plant personnel, ensuring correct hours are reported and paid.
• Serve as Plant Contact. Receive guests and answer phones, directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary.
• General Office Management. Maintain correct levels of inventory for all plant and office materials, ordering new materials when appropriate. Prepare correspondence, reports, manuals, and forms. Work with region’s Human Resources department to handle personnel requests and problems. Work with region’s Safety department to handle safety and environmental issues.

Responsibilities

• Other duties as assigned.

Skills You’ll Need

• Experience. Experience in bookkeeping, accounting, or related experience is preferred.
• Knowledge of Accounting Principles. Must possess a fundamental understanding of accounting principles and have knowledge of common office practices, procedures, and use of office equipment.
• Technology Skills. Must have the ability to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel.
• Interpersonal Skills. Must have outstanding communication skills and the ability to interact well with people in all levels of the organization.
• Integrity. Must act with unyielding integrity and honesty in business transactions, promote company policies, and hold self and other employees accountable.