Area Administrator - Cedar Park

About the role

This position provides administrative support, enabling the Young Life field ministry area office to function in an organized and efficient manner.

Responsibilities

• Answer correspondence, do filing and prepare mailings
• Answer phones and respond to voicemail, e-mail and phone calls in a timely and professional manner
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff
• Create club/event postcards, flyers, and/or maps
• Send prayer e-mails and monthly updates
• Send personal support mailings
• Create and maintain area M-Site
• Send thank-you letters to donors
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area
• Process and track donations
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date
• Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports
• Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month
• Maintain contact databases including area donor database, kid database, parent database, newsletter recipient list, banquet invitation list, and e-mail distribution lists
• Track and report vacation, sick and personal days for eligible area staff
• Submit timesheets for hourly staff
• Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval
• Coordinate area meetings, including Area Staff Meetings, Area leadership meetings, and Area committee meetings
• Coordinate camp participation, payments, health forms and fundraisers
• Construct and distribute camp brochures
• Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins
• Coordinate banquet, golf marathon, and auction events, including creating invitations, tracking guest lists, and sending thank you notes
• Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration

Requirements

• High school education or its equivalent
• Associates degree preferred
• Previous administrative assistant experience preferred
• Ability to type 55 to 60 words per minute with few errors
• Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint)
• Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions
• Good grammar skills and strong written and verbal communication skills
• Ability to maintain confidentiality
• Basic accounting skills
• Detail oriented multi-tasking ability
• Proven relational skills with both kids and adults
• Initiative with developing processes/systems around events – data organization and maintenance
• Great customer service skills

Working Conditions

Office Environment

Qualifications

Ongoing education encouraged