Archivist

Full-time regular position. Applications accepted until 11:59 PM on the day prior to the posting end date (continuous if no date is listed).

About the role

About the Oklahoma Department of Libraries: As the official state library of Oklahoma, ODL strives to ensure every Oklahoman has access to innovative, quality library and information resources and possesses the literacy skills needed to be successful in the global economy, to participate in democracy, and to accomplish individual life goals. Located in the State Capitol Complex at 200 NE 18th St in Oklahoma City, ODL serves the information and records management needs of state government, supports public library development, coordinates statewide library information technology projects, and serves the public through its specialized research collections, including state and federal document depositories and the State Archives. ODL has a collection of nearly 700,000 volumes and an annual budget of approximately $8.7 million.

The Archivist I provides professional consulting services to ensure state agencies maintain records according to statutory and regulatory requirements and best practices. They work with state agency personnel, researchers, and members of the public to provide access to records housed at the State Archives and the State Records Center. This process includes accepting the transfer of records into the State Archives or the State Records Center, processing records, creating and maintaining finding aids for records, creating digital copies of records and making them accessible through ODL’s website and other online platforms. In addition, they work with state agency personnel to draft and review records disposition schedules and support the activities of the Archives and Records Commission.

Responsibilities

• Develops procedures to control the creation, maintenance and use of public records, including the development of retention and disposition schedules in accordance with Title 67 O.S. Sections 201 et seq. and 305 et seq., state and federal regulations and the records management manual.
• Serves as a consultant to state agencies and local governments; appraises public records or historical documents for permanent research value; coordinates transfer of records from agencies to State Archives and/or State Records Center.
• Assists persons conducting research; makes documents and other information available on request.
• Processes materials and prepares finding aids; monitors the indexing, storage and retrieval of materials.
• Makes presentations to professional organizations and conducts workshops and in-service training.
• May supervise and/or train personnel in archival and records management functions and activities.

Requirements

• Master’s degree in archival administration, library science, history, political science, public administration, or a related field; or
• Registration with the Institute of Certified Records Managers as a Certified Records Manager (CRM) or the Academy of Certified Archivists as a Certified Archivist (CA).

Skills

• Knowledge of principles, practices, procedures, and techniques of archives and records management
• Knowledge of research methods to perform independent research, including electronic resources and library cataloging tools
• Knowledge of archival research and technology trends
• Ability to interpret technical, legal and/or complex materials to meet information requests
• Ability to search electronic databases
• Ability to climb ladders, lift and carry boxes weighing forty (40) pounds
• Ability and willingness to travel to historical records collections found in libraries, archives and museums, and meetings and conferences throughout the state
• Knowledge of equipment and