AP Specialist - Contract

Location: Pleasanton, CA (100% Onsite) | Duration: Approximately 3 months

About the role

Join a busy and collaborative accounting team! We are seeking a detail-oriented Accounts Payable Specialist to provide temporary coverage for a growing organization. This role is ideal for someone who enjoys working in a fast-paced environment, has strong organizational skills, and takes pride in maintaining accuracy while managing a high volume of transactions. As a key member of the accounting team, you will support day-to-day accounts payable operations, vendor maintenance, invoice processing, and payment-related research while partnering with both internal and external stakeholders.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently
• Review invoices for completeness, proper coding, and required approvals
• Create and maintain vendor records and supporting documentation
• Manage and monitor a shared AP inbox, responding to inquiries and resolving issues
• Research invoice discrepancies and collaborate with internal teams to ensure timely resolution
• Process and maintain vendor tax documentation, including W-9s
• Reconcile vendor statements and investigate outstanding items
• Assist with filing, recordkeeping, and other accounting support activities as needed
• Help ensure compliance with company policies and accounting procedures

Requirements

• 3+ years of Accounts Payable or general accounting experience
• Experience working in a professional office environment
• Strong attention to detail with a commitment to accuracy
• Ability to manage multiple priorities and meet deadlines
• Proficiency with Microsoft Outlook, Excel, and Word
• Comfortable learning new systems and technology
• Strong communication and problem-solving skills
• Dependable, punctual, and able to work onsite Monday through Friday

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field, or equivalent practical experience
• Experience with ERP or accounting software systems
• Prior experience supporting high-volume invoice processing environments

Benefits

This is an excellent opportunity to join a supportive accounting team, gain exposure to a dynamic business environment, and make an immediate impact during a critical coverage period.

Pay

$28–$32/hour

Schedule

Monday–Friday | 8:00 AM–5:00 PM or 9:00 AM–6:00 PM