AP Clerk

About the role

Responsible for providing support to the Finance and Accounting departments by managing the Accounts Payable, as well as reconciling, completing set ups, filing, collecting and delivering mail, and assisting with other accounting duties as requested.

Responsibilities

• Enter invoices into Oracle
• Create suppliers in Oracle
• Ensure that all of the paperwork on invoices is properly prepared with accounting codes and is properly approved by the cost center manager
• Manage Prepayments
• Make weekly check runs and other payments as needed
• Sends out electronic payments
• Makes post office runs as needed
• Opens mail and organizes it for distribution as needed
• Processes purchase orders in Oracle and matches them to invoices
• Alphabetizes and file invoices
• Pulls files for research or as requested

Requirements

Associate degree or certification in relevant accounting functions plus 1 to 2 years of experience, or equivalent combination of education and experience required.

Skills

• Ability to speak, write, read and understand basic English; articulate clearly and with confidence; present oneself in a professional manner; possess excellent grammatical and composition skills
• Ability to understand and calculate basic mathematical problems (addition, subtraction, multiplication, division, fractions, percentages)
• High proficiency in the use of company telephones, ten-key calculators and computers; accurate typing skills
• Proficiency in Microsoft Office
• Knowledge of Oracle desirable

Physical Demands & Work Environment

Position is required to sit, stand, walk, stoop, bend, reach and kneel. Lift from 15 to 20 pounds occasionally. Noise, dust, lighting, temperature and physical/ergonomic hazards are typically of those usually found in an office environment.