AP Clerk

About the role

As an Accounts Payable Clerk, you will maintain a working knowledge and clear understanding of the procedures and controls supportive of the Accounts Payable functions. You will exercise a high-level of accountability in performing assigned tasks while delivering outstanding customer service. You will report to the Accounts Payable Supervisor.

Responsibilities

• Processes vendor invoices timely and accurately with appropriate general ledger coding.
• Assign general ledger account codes to vendor invoices.
• Careful review of incoming documents, performing accurate batching, scanning, and data entry.
• Manage Accounts Payable inbox, communicate professionally with vendors and internal expense owners to ensure issues get resolved quickly.
• Research and respond to daily inquiries from our customers in a professional, and timely manner.
• Build partnerships with customers and colleagues to provide first-rate customer service.
• Respond to ad hoc reports/queries and provide accurate data.
• Maintain an understanding of internal controls. Emphasis on maintaining controls over bank account updates.
• Follow departmental procedures. Provide suggestions for improvement to job aids.
• Function as back-up to other AP specialists.
• Participate in special projects and complete other tasks as assigned.
• Technological capabilities and experience with Microsoft Office are required. Comprehension of intermediate Microsoft Excel functions is preferred.

Basic Qualifications

• HS Diploma or equivalent

Preferred Qualifications

• Combination of education and experience equal to at least 3 years of full cycle Accounts Payable processing including invoice processing, supplier maintenance, and cash management.
• Experience with an Enterprise Resource Planning (ERP) application such as Concur & DDI Financials.
• Experience working in a network environment with client server technology.
• Proficiency in Microsoft Office (Word and Excel) and Google suite.
• Superior customer service skills including patience, empathy, and problem resolution.
• Strong communication skills, both written and oral.
• Ability to work independently, make sound decisions, and resolve or escalate business problems.
• Ability to multitask and meet established deadlines.
• Strong organizational skills and attention to detail.

Physical Requirements

• Ability to sit for extended periods while performing desk-related tasks.
• Proficiency in using office equipment such as computers, printers, and phones.
• Ability to see and read computer screens and printed documents clearly.
• Ability to communicate effectively in person and via phone.
• Ability to lift and carry items up to 20 lbs.
• Ability to maintain focus and productivity during long periods of work.
• Ability to work in a standard office environment.