AP/AR Specialist

Position Overview

We are looking for a sharp, dependable AP/AR Specialist to join our team and own the day-to-day flow of money in and out of the organization. In this role, you will manage vendor invoices, customer billing, collections, and cash applications which contribute to keeping our books accurate and our relationships strong.

What You’ll Do

• Accounts Payable:
  • Process high-volume vendor invoices accurately and in a timely manner
  • Perform 3-way matching of purchase orders, receiving reports, and invoices
  • Prepare and execute weekly check, ACH, and wire payment runs
  • Reconcile vendor statements and resolve discrepancies or disputes
  • Maintain vendor master file including W-9s and banking information
  • Monitor AP aging and ensure invoices are paid within agreed terms
  • Assist with 1099 preparation at year-end
• Accounts Receivable:
  • Generate and distribute customer invoices accurately and on schedule
  • Post and apply cash receipts, checks, ACH, and credit card payments
  • Monitor AR aging report and conduct proactive collections outreach
  • Resolve billing disputes and coordinate with sales and operations teams
  • Process credit memos, adjustments, and write-offs per company policy
  • Track and report DSO (Days Sales Outstanding) on a weekly basis
• Other duties as assigned