Analyst, Procurement – Information Technology (IT)

General Information

When Jones Day collects personal data about you in connection with your application, the local Jones Day office for which you are applying for a position will act as the controller, owner, licensee, business, or data handler (or equivalent role under applicable law) with respect to your personal data.

What Personal Data We Collect

• Your legal name, physical address, email address, phone number;
• Your resume, CV, biography (if applicable), cover letter;
• Email address for users of the Careers Website;
• Educational background, school transcripts, writing sample (if applicable);
• Current position, job qualifications, professional and other work-related licenses, honors, certifications;
• Description of your practice and book of business;
• The position for which you would like to submit an application, details of how you heard about the position for which you are applying;
• Name and contact details of your recruiter (if any);
• Third-party employment references or referrals;
• Information collected during in-person, online or phone interviews;
• Information relating to any previous applications you may have submitted or your current/prior work experience with us;
• Your governmental identification information or work permits to work in the jurisdictions for which you applied;
• Your photo or image;
• Your language skills and proficiency;
• Any other information you elect to provide.

How We Collect Your Personal Data

We may need to collect your Personal Data when you apply for a position in the following ways:

• Online. When you apply online using the Careers Website;
• By Email. When you send your resume, CV, job application and other information directly to a Jones Day office or department;
• Using Social Media. When you link to the Careers Website using your LinkedIn social media profile;
• From Recruiters or Referrals. Your Personal Data may be shared with us by recruiters and third-party referrals.

Why We Use Your Personal Data

We need to process your Personal Data in order to potentially enter into an employment contract or relationship with you. We may process your Personal Data in order to:

• Process your application for employment;
• Communicate with you;
• Provide you with services and respond to your inquiries, including on the Careers Website;
• Assess your qualifications for a particular position (including to interview, screen, and evaluate you);
• Verify your identity and employment eligibility;
• Verify employment references and referrals.

How Long We Retain Your Personal Data

We retain Personal Data for the period necessary to fulfill the purposes outlined in this Notice, based on customary human resource practices and in accordance with applicable legal and regulatory requirements.

Who Has Access to Your Personal Data

We only grant access to Personal Data on a need-to-know basis, including to authorized recruiters, interviewing attorneys or their designees, HR personnel responsible for the job openings, and IT staff as may be required to manage the Careers Website. Some of these people may be located in different jurisdictions, and as such, your Personal Data may be shared globally.

Cross-Border Data Transfers

Jones Day operates worldwide. As such, we may share your Personal Data with other offices in order to fulfill the purposes described in this Notice. This may imply a transfer to countries where the local laws do not provide the same level of personal data protection as the country of your residence and/or the country where you are seeking employment.