Analyst- Procurement

About the role

We’re looking for an Analyst – Contracts and Insurances to join our Services Purchasing team. This role supports Toyota’s supply chain and logistics operations by ensuring contracts and insurance documentation are accurate, compliant, and audit-ready.

Responsibilities

• Draft and analyze contract documents using approved templates, ensuring accuracy, completeness, and alignment with governance requirements.
• Administer Ariba Contract Workspace, managing uploads, routing validation, stakeholder reviews, and publication of fully executed agreements.
• Ensure vendor requirements are fulfilled by obtaining all necessary information, confirmations, and supporting documentation, maintaining contract files that are complete, compliant, and audit-ready.
• Own and manage the end-to-end e-signature process, proactively identifying and resolving bottlenecks while coordinating with stakeholders to ensure timely execution and completion.
• Maintain full accountability for the integrity, organization, and compliance of the central contract retention file, ensuring all documentation is audit-ready and aligned with corporate retention standards.
• Lead contract lifecycle governance by tracking critical contract events, coordinating required actions with business owners, escalating risks as necessary, and ensuring all renewals, amendments, and expirations are executed on schedule.
• Identify and escalate contractual risks, including missing documentation, compliance gaps, or workflow delays, coordinating mitigation with stakeholders.
• Obtain, review, and analyze vendor insurance documentation, ensuring compliance with contractual coverage requirements and maintaining audit-ready records.
• Support compliance and audit activities by validating documentation, preparing evidence, and ensuring records meet internal control expectations.
• Prepare and validate dashboards and analytical reports on contracts, insurance, claims, and risk indicators, ensuring data accuracy and actionable insights.

Requirements

Education: Bachelor’s degree in Business Administration, Finance, Accounting, Risk Management, Procurement, Materials Management, or a related field. Two (2) years of studies in Law or Paralegal Studies is recommended, with the ability to draft contracts and a basic understanding of legislation related to obligations and contracts.

Experience: Two to four (2–4) years of experience in contract administration, insurance administration, procurement operations, risk management, or analytical support roles. Experience working in controlled, audit-driven, or compliance-sensitive environments is preferred.

Skills

• Hard Skills: Contract Management, Drafting and Negotiation, Ability to interpret contractual obligations and draft contract language, Legal and Government Knowledge related to procurement, contracts and compliance, Reading Comprehension, Insurance Documentation Review (coverage, limits, deductibles, endorsements, claims), Project and Risk Management, Strategic Sourcing, Supplier Evaluation and Auditing, Market Analysis, Sustainability and Ethical Sourcing, Transportation Logistics and work-related literacy, Cost Benefit Analysis, Mathematical Reasoning, Administration, Advanced Data Analytics and Reporting, ERP & Procurement System Proficiency (SAP, Ariba), Technology Integration and Digital Workflow Proficiency, High proficiency in Microsoft Excel, Power BI and document management systems.
• Soft Skills: Active Listening and Analytical Thinking, High Attention to Detail and Documentation Accuracy, Effective Written and Verbal Communication, Collaboration, Cooperation, and Teamwork, Conflict Resolution and Influencing Skills, Decision Making and Problem Solving, Logical, Inductive, and Pattern Recognition Reasoning, Organizational Skills and Time Management, Initiative, Reliability, Integrity, and Confidentiality, Customer Service Orientation, Change Management and Continuous Improvement Mindset.