Airport Accountant I- Accounts Payable

About the role

This is an experienced, skilled, or technical level position capable of completing a variety of tasks with limited guidance.

Responsibilities

• Performs day-to-day payable transactions to ensure accurate and timely payment processing.
• Reviews all invoices for appropriate documentation and GL coding and approvals prior to payment.
• Audits and monitors incoming invoices while preventing fraudulent activity.
• Enters data invoices into designated AP software (Oracle).
• Processes outgoing payments in compliance with financial policies and procedures.
• Processes capital related invoice and reviews purchasing requests.
• Reviews and routes invoice and pay applications for approval.
• Enters Invoice Capital Compliance vendor pay applications into Oracle for payment.
• Responds to vendor payment inquiries, troubleshoots, and resolves any outstanding issues.
• Prepares invoices, tracking sheets for all incoming invoices, and processes vendors' and service providers' invoices into the Oracle system.
• Continuously reviews accounts payable aging reports (Invoice on Hold Report) to clear aged invoices in a timely manner.
• Verifies invoices against purchase orders and ensures goods or services were received before issuing payment to vendors.
• Researches, resolves, and responds to internal and external information requests regarding payment status promptly and accurately.
• Updates, maintains, and distributes various reports and spreadsheets internally and externally.
• Manages the administration of the Concur T &E Portal and assists the AP Manager with system administration responsibilities.
• Operates the Oracle system to research and process payments, including receipts and batches.
• Researches transactions and may prepare general journal entries.
• Maintains files and documentation thoroughly and accurately in accordance with the Department’s policy and accepted accounting practices.
• Performs account reconciliation and/or analysis as required.
• Generates reports detailing accounts payable status.
• Assists in providing audit support as necessary.
• Attends meetings and assists with pre-construction, kickoff, and partnership efforts.
• Assists in the resolution of outstanding invoice problems from past due accounts.
• Provides quality customer service with each incoming and outgoing telephone call and written request.
• May assist in ad hoc projects as needed.

Qualifications

• Education and Experience: Bachelor’s degree with 1–3 years of professional experience in a billing/accounts receivable/customer-facing role. Demonstrated experience in managing a process(es). Basic understanding of principles of accounting. Intermediate-level skill in the use of Microsoft Office Suite and accounting software databases. Proficiency in MS Office (Excel and Word) and Outlook.
• Preferred Education & Experience: Bachelor’s degree in accounting, Finance, and/or Business Administration. Up to 5 years of Oracle system experience. Experience working knowledge with Oracle, PeopleSoft, Great Plans, JD Edwards, SAP. Experience in working with the Oracle Cloud environment. Proficient in utilizing SAP Concur Travel Portal for travel management and expense reporting. Minimum 3-5 years’ experience in an A/P role or accounting experience.