Aircraft Parts & Meterials Specialist

About the role

This is an hourly, full-time, onsite role supporting inventory accuracy, material traceability, work-order readiness, cores, rotables, receiving, shipping, and other Materials Department functions in an FAA Part 145 repair-station environment. The position reports to the Materials Lead and works closely with Procurement, Planning, Maintenance, and Quality.

Responsibilities

• Inventory and Parts Management
  • Maintain accurate aircraft parts and materials inventory in Quantum MX.
  • Perform cycle counts, physical inventories, and inventory reconciliations.
  • Research and resolve inventory discrepancies, quantity differences, and location errors.
  • Maintain accurate part numbers, descriptions, units of measure, alternate part numbers, serial numbers, lot numbers, and bin locations.
  • Assist with item-master cleanup and correction of duplicate or inaccurate records.
  • Support inventory min/max levels and stock-replenishment recommendations.
  • Identify excess, obsolete, unidentified, or slow-moving inventory.
  • Maintain organized and properly identified inventory storage locations.
• Parts Issue, Return, and Work-Order Support
  • Issue aircraft parts and materials to authorized work orders.
  • Process returned, unused, repairable, and unserviceable material.
  • Verify part number, quantity, condition, serial number, lot number, and required documentation during issue and return transactions.
  • Maintain traceability between the physical part, Quantum MX inventory record, work order, and supporting records.
  • Stage and kit materials for aircraft work orders and maintenance requirements.
  • Support parts-counter requests and provide material-status updates.
  • Assist with material transfers between locations and operating sites.
• Material Traceability and Documentation
  • Ensure aircraft parts and materials are supported by required documentation, including Certificates of Conformance (CoC), FAA Form 8130-3, packing slips, receiving records, and other applicable traceability documents.
  • Verify that the physical part matches the part number, serial number, lot number, quantity, condition, and records entered in Quantum MX.
  • Review CoCs, FAA Form 8130-3s, and related records for completeness, legibility, and proper association with the correct part.
  • Upload and maintain CoCs, FAA Form 8130-3s, and supporting documents in Quantum MX or the designated records system.
  • Maintain traceability during receiving, storage, transfer, issue, return, repair shipment, and return-to-stock activities.
  • Prevent parts from being issued when required documentation is missing, incomplete, mismatched, or questionable.
  • Report mismatched part numbers, serial numbers, quantities, conditions, CoCs, FAA Form 8130-3s, or other supporting records.
  • Support correction of historical inventory records when documents are missing, incorrectly attached, or linked to the wrong part.
  • Support internal, customer, Quality, and FAA audits involving material records and traceability.
• Cores and Rotables
  • Maintain accurate location, condition, serial number, and status records for cores and rotable components.
  • Support the identification, segregation, and movement of repairable parts.
  • Coordinate with Procurement regarding components requiring repair, overhaul, exchange, inspection, or return.
  • Track removed components until they are shipped for service or returned to inventory.
  • Ensure cores and rotables remain linked to the correct work order, removal information, inventory record, CoC, FAA Form 8130-3, and other applicable records.
  • Support core returns and reconciliation of core and rotable inventory.
• Materials Operations and Compliance
  • Assist with receiving, shipping, warehouse organization, and material movement.
  • Support tool-room and calibration inventory activities when required.
  • Verify that materials are properly labeled, stored, identified, and protected.
  • Maintain serviceable, unserviceable, quarantine, shelf-life, and HAZMAT segregation requirements.
  • Follow FAA Part 145, company quality, inventory-control, and material-handling procedures.
  • Segregate and report damaged, expired, unidentified, improperly documented, or nonconforming material.
  • Work with Quality and Procurement to resolve documentation and traceability discrepancies before material is accepted or issued.

Requirements

• Three or more years of aviation materials, inventory, warehouse, parts, or supply-chain experience.
• Experience performing inventory transactions, cycle counts, and discrepancy research.
• Experience reviewing aircraft material records and traceability documentation.
• Strong attention to detail and organizational skills.
• Experience using an ERP or inventory-management system.
• Proficiency with Microsoft Office.
• Ability to safely lift, move, and store aircraft parts and materials.

Preferred Qualifications

• FAA Part 145 or Part 135 experience.
• Experience with Quantum MX.
• Knowledge of Certificates of Conformance, FAA Form 8130-3, and aircraft-parts traceability requirements.
• Experience with serialized parts, cores, rotables, repairable components, and exchanges.
• Experience with shelf-life, HAZMAT, tooling, and calibration controls.
• Forklift certification or the ability to become certified.

Benefits

A competitive compensation and benefits package is offered.

Pay

$25 - $30 USD per hour.