AI Program Manager (Governance) (12-month Fixed Term)

Ai Governance

• Manage the intake and documentation of AI use cases and tools flagged for high-risk review.
• Assign cases to appropriate domain reviewers (e.g., legal, security, data protection, ethics) and coordinate their timely completion.
• Maintain templates, trackers, and a full audit trail of all reviewed use cases and decisions.
• Communicate clearly with requestors on process, status, and outcomes.
• Draft and maintain guidance documentation, publishing decisions and resources to the IRC's internal staff portal.
• Prepare agendas, materials, and logistics for review panel meetings.
• Support the implementation of IRC’s enterprise AI policy, building out the necessary tools and processes in close collaboration with others.

Enterprise AI Project Management

• Develop and maintain detailed project plans, work breakdown structures, risk registers, and terms of reference.
• Facilitate scrum, sprint planning, and retrospective meetings; drive delivery against milestones.
• Design and execute testing, rollout, and change management plans in partnership with cross-functional stakeholders.
• Produce regular status reports for senior leadership, clearly communicating scope, progress, risks, and decisions.
• Proactively surface and resolve blockers, issues, and risks before they become critical.

Key Working Relationships

• Maintains a productive working relationship with other project managers, business owners, AI project leads, senior sponsors of AI strategy initiatives, legal, security, and data protection teams, system users, and vendors.

Experience / Education

• 6+ years of project management experience in IT or technology-driven environments.
• Demonstrated success leading complex, multi-stakeholder programs with significant technology components.
• Bachelor's degree required.
• Experience with AI projects — whether in a project management, product, or operational capacity — strongly preferred.
• Experience in international NGO or global humanitarian organizations preferred.
• PMP, CSM, or equivalent project/program management certification preferred.

Skills / Competencies

• Agile & Program Management: Demonstrated, hands-on experience with Agile methodologies — including Scrum, sprint planning, backlog management, and retrospectives — is required. Proficiency with project management tools such as Jira, Monday.com, or equivalents.
• AI Literacy & Responsible AI: Familiarity with AI concepts, use cases, and the compliance, security, data privacy, and ethical considerations that responsible AI adoption requires.
• Communication & Executive Influence: Exceptional written and verbal communication skills, with the ability to tailor messaging from technical working teams through to senior executive leadership. Demonstrated ability to influence without authority — including managing up, keeping senior stakeholders aligned and accountable, and driving decisions in complex organizational environments.
• Proactivity & Adaptability: A self-starter who moves fast, takes initiative, and creates structure in ambiguous environments. Comfortable operating in a space that is still evolving — where processes are being built, priorities shift, and the ability to adapt quickly is essential.
• Stakeholder Partnership: Ability to build trusted, productive relationships across technical and non-technical teams, across functions, and across geographies. Skilled at working in matrixed environments without direct authority over contributors.
• Problem Solving & Risk Management: Strong analytical and problem-solving skills. Proactively identifies risks and blockers and develops mitigation strategies before issues escalate.

Position Details

• Reports to: AI Governance and Transformation Lead.
• Reports in MIP to: Director, IT Project and Portfolio Management.
• Directly supervises: N/A.
• Indirect reporting: N/A.
• Internal other: Headquarters & Global Offices Teams – multiple departments, Project Business Owners, business project team members outside IT, and wider stakeholders, Project Sponsor and Steering Committee members, Cross-functional AI management teams, AI Community of Practice (CoP) leads and members.
• External contacts: Vendors and Consultants.

Compensation

• (US Pay Range: $88,277-$103,222/yr); (UK Pay Range: £49,598.90-£60,040.78/yr).

Benefits

• 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure.
• Medical insurance starting at $163 per month.
• Dental starting at $6.50 per month.
• Vision starting at $5 per month.
• FSA for healthcare and commuter costs.
• A 403b retirement savings plans with immediately vested matching.
• Disability & life insurance.
• An Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

Equal Opportunity Employer

• The IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

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